House Manager & Family Assistant (with Meal Prep Support)

Sage Haus; Peoria (IL); On-site; USD 37,000 - 48,000; Part time

Job summary

Sage Haus is seeking a part-time House Manager & Family Assistant in Peoria, IL for 25–30 hours weekly. The role covers household organization, meal prep, errands, and light childcare support, with a friendly, proactive partner for a busy family.

Responsibilities include calendar management, shopping, vendor coordination, and ensuring a smooth, well-run home. On-site work with a flexible schedule to support family needs.

Qualifications

• Must be authorized to work in the United States.
• Smoke-free environment requirement.
• Clean driving record and valid driver's license; reliable transportation for errands.
• Ability to navigate stairs in a multi-level home.
• Vaccinations up to date preferred per CDC guidelines, subject to legal accommodations.

Responsibilities

• Complete daily household resets and maintain organization systems.
• Monitor Skylight calendar and stay ahead of upcoming needs.
• Meal prep, grocery management, and family-wide easy meal planning.
• Provide childcare during naps and assist with date nights if needed.
• Oversee vendors, repairs, and household errands; manage domestic chores.

Skills

Organization

Proactive approach

Childcare

Meal prep

Schedule management

Vendor coordination

Job description

Job Title: House Manager & Family Assistant (with Meal Prep Support)

Location: Peoria, IL 61614

Employment Type: Part-Time | Approximately 25-30 hours per week

Schedule: Monday-Friday, approximately 9:00 AM-2:00 PM, with the potential to extend to 3:00 PM or add Sunday hours for candidates seeking closer to 30 hours per week. Availability for occasional evening coverage is appreciated.

Compensation: $27-35 per hour, based on experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Must have a clean driving record and valid driver's license. Reliable transportation is required for household errands (mileage reimbursement provided); family vehicle may be used for transporting children.
• Ability to navigate multiple flights of stairs in the home throughout the day as part of the normal workflow of this role.
• Vaccinations (including general, COVID-19, and flu) are preferred. Candidates are encouraged to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.

About Our Family

We're a busy, active family of six in Peoria, Illinois, with four young children, a sweet senior dog, and a home that has a lot of moving parts. One parent is home-based and takes great pride in creating a thoughtful, organized home, while the other works with a demanding and unpredictable schedule that includes 24-hour shifts. We are currently working toward a big basement renovation, which will bring some exciting changes to our home and create plenty of opportunities for extra organization and support along the way.

We're looking for someone who can become a trusted right-hand person and partner in managing our home and family. Some days may involve the everyday things that keep our household running smoothly, like tidying, meal prep, errands, and staying on top of household needs. Other days may call for something completely different, such as setting up a temporary playroom, researching a local photographer for family photos, or helping bring another project or idea to life. We value someone who is comfortable wearing different hats, taking direction, and jumping in wherever support is needed.

Who You Are / What We're Looking For

You're proactive, organized, adaptable, and someone who naturally notices what needs to be done. You take pride in a well-run home and enjoy creating systems that make everyday life easier. You're comfortable taking direction and paying close attention to how things are done, while also bringing your own initiative and good judgment to the role. You're willing to pitch in wherever needed and are comfortable moving between household organization, meal prep, errands, administrative tasks, and family support.

You're genuinely enjoying working with children and bring a calm, capable, and caring presence to the home. You communicate clearly, follow through on your commitments, and are comfortable asking questions when something is unclear. You're flexible and open-minded, knowing that the needs of a busy household can change from one day to the next. Most importantly, you're someone who wants to be a true partner and trusted extension of the family, helping make everyday life feel more manageable.

Key Responsibilities

Household Organization & Maintenance

• Complete daily household resets, including tidying rooms, wiping counters, loading and unloading dishes, taking out trash, and vacuuming high-traffic areas
• Work with employer to create and maintain functional, sustainable organization systems that evolve with the family's needs
• Tackle long-standing clutter and organizational projects (e.g., clothes, toys, gear, outgrown items, and storage areas)
• Assist with seasonal clothing swaps and organization of children's clothing as sizes change
• Prepare and coordinate items for donation
• Monitor proactive home maintenance needs, (e.g., batteries, smoke detectors, light bulbs, air filters, ice machine cleaning, etc.)
• Prepare the home for events, holidays, and guests as needed

Administrative & Personal Assistant Support

• Monitor and maintain visibility into the family's Skylight calendar and stay one step ahead of upcoming needs
• Coordinate packing and unpacking for family travel
• House and dog sit for the family when they travel

Meal Prep & Support

• Manage online grocery orders and complete occasional in-store shopping
• Wash, chop, and prepare fresh produce and easy grab-and-go snacks for the entire family
• Assist with meal planning for family dinners
• Batch prep ingredients and components for easy weeknight cooking
• Prepare 2-3 simple meals each week for the family
• Pack lunches for the following day
• Maintain a clean and organized kitchen

Family Support

• Provide childcare support during youngest child's nap time if parent needs to leave
• Prepare snacks and lunches the day before school days
• Manage children's activity schedules, including having bags and gear ready ahead of time
• Potential of additional childcare coverage for date nights and occasional weekend shifts if desired

Laundry & Linens

• Follow the family's existing laundry system, including assigned laundry days
• Manage linen rotation, including towels and sheets
• Keep the laundry area clean, organized, and well-stocked

Inventory & Errands

• Monitor and restock household pantry, fridge, and supplies
• Maintain running household supply lists
• Manage household subscriptions and online orders
• Handle returns, mail, package management, and box breakdown
• Assist with gift shopping and dry cleaning as needed

Vehicle Upkeep

• Keep the family vehicle clean and organized
• Track and schedule vehicle maintenance appointments

Vendor & Property Oversight

• Research vendors, gather repair quotes, and coordinate contractors and service providers
• Oversee cleaners and other household vendors when applicable
• Reset outdoor spaces including the backyard and pool deck

Deep Cleaning

• Periodically deep-clean appliances, including the refrigerator, oven, microwave, humidifiers, and air purifiers

Pet Care

• Schedule and coordinate veterinary and grooming appointments
• Monitor and restock pet supplies

Note: This role requires a background check.