Part time Headquarters Assistant

Statesboro-Regional-Public-Libraries; Georgia; On-site; USD 18,000 - 26,000; Part time

Job summary

Statesboro Regional Public Libraries in Statesboro, GA, is seeking a part-time Headquarters Assistant to handle clerical and secretarial tasks at the Headquarters location. The role reports to the Regional Library Director and requires strong organizational skills and attention to detail.

Responsibilities include supporting board meetings, maintaining files, handling applications, coordinating interviews, and assisting staff with projects.

Qualifications

• High School degree or equivalent.
• Proficient in Microsoft Office/Microsoft 365.
• Agree to submit to a background check and have results that meet the expectations of the employer.

Responsibilities

• Assists Regional Library Director with board meetings, communicates with board members, and compiles meeting notes.
• Assists with maintaining and updating administration files.
• Assists with personnel matters including receipt and acknowledgement of applications for Regional positions.
• Assists other Regional staff with projects, inventory, program preparation, or other various tasks, as needed.
• Participates in Regional and local planning and goal-setting.
• Prepares or assists with preparation of reports and/or surveys.
• Reviews and proofreads reports, flyers, etc.
• Assists with arranging appointments and scheduling interviews for Regional positions.
• Acts as receptionist when needed, including answering calls, taking messages and handling
• Stays current with SRPL and PINES policies and procedures.
• Fosters a climate of participation, creativity, and teamwork with and among staff.
• Attends staff development workshops and other training as needed.
• Performs other related job duties as assigned.

Skills

Independent work

Attention to detail

Oral and written communication

Telephone manner

Flexibility

Tact and diplomacy

Procedures adherence

Deadline driven

Education

High School degree or equivalent

Tools

Microsoft Office/Microsoft 365

Job description

Statesboro Regional Public LibrariesJob Opening

Part-Time, 16 hours per weekSalary: $16/hour

Position Location: 124 South Main StreetStatesboro, GA 30458

Current employees of Statesboro Regional Public Libraries are welcome to apply.

Information about the Library System can be found at http://strl.info

Position Description

Classification: FLSA non-exempt, 16 hrs/weekReports to: Regional Library Director

Overall Responsibility

This position is responsible for a variety of clerical and secretarial tasks at the Headquarters location of Statesboro Regional Public Libraries. This position works under minimal direct supervision and requires excellent organization skills and attention to detail.

Essential Position Functions

• Assists Regional Library Director with board meetings, communicates with board members, and compiles meeting notes.
• Assists with maintaining and updating administration files.
• Assists with personnel matters including receipt and acknowledgement of applications for Regional positions.
• Assists other Regional staff with projects, inventory, program preparation, or other various tasks, as needed.
• Participates in Regional and local planning and goal-setting.
• Prepares or assists with preparation of reports and/or surveys.
• Reviews and proofreads reports, flyers, etc.
• Assists with arranging appointments and scheduling interviews for Regional positions.
• Acts as receptionist when needed, including answering calls, taking messages and handling
• Stays current with SRPL and PINES policies and procedures.
• Fosters a climate of participation, creativity, and teamwork with and among staff.
• Attends staff development workshops and other training as needed.
• Performs other related job duties as assigned.

Required Qualifications

• High School degree or equivalent
• Proficient in Microsoft Office/Microsoft 365
• Agree to submit to a background check and have results that meet the expectations of the employer

Knowledge, Skills, and Abilities

• Must be able to work independently and deal responsibly with confidential records and matters.
• Attention to detail; ability to follow direction and complete assignments.
• Strong oral and written communication skills.
• Professional & pleasant telephone manner.
• Flexibility: ability to return to interrupted tasks and prioritize needs of different departments.
• Ability to use tact and diplomacy in working with staff, board members, and the public.
• Able to follow established procedures, and to recommend or implement new procedures.
• Ability to maintain a satisfactory (good/average) or higher rating in annual performance evaluation.
• Ability to set goals and meet deadlines.
• Ability to meet the work schedule of the job.

Preferred Qualifications

• Experience in an office setting.

Physical Skills

• Ability to sit or stand and use computer for extended periods and operate standard office equipment, daily.
• Ability to lift and move up to forty (40) pounds and push one hundred (100) pounds, occasionally.

Training, Supervision, and Evaluation

The Headquarters Assistant is trained, supervised, and evaluated by the Regional Library Director.

Working Conditions

• Majority of work performed in general office and library environment.
• May include attendance at board meetings.
• Requires periodic participation and attendance at events and training.

Reasonable Accommodations

This position description is not intended to be a complete list of all responsibilities, skills or working conditions associated with this position and is subject to review and change at any time in accordance with the needs of the Statesboro Regional Public Libraries. Reasonable accommodations may be made to enable someone with a qualifying disability to perform the essential functions of the position.

Background Check

Statesboro Regional Public Libraries requires a criminal background check whenever a job offer has been made and accepted by an individual. This documentation must be on file prior to employment.

Equal Opportunity Employment

We are an equal opportunity employer, dedicated to a policy of non‑discrimination in employment on any basis including race, color, age, sex, religion, disability or national origin. Consistent with the Americans Disabilities Act, applicants may request accommodations needed to participate in the application process. We are a Drug Free Workplace and participate in E-Verify.

Employee Benefits

• SOCIAL SECURITYThis is a mandatory deduction for temporary employees and those who work fewer than 20 hours per week. The 2026 employee deduction is 6.2% of the employee’s gross salary.
• EMPLOYEE ASSISTANCE PROGRAMThe Kepro Employee Assistance Program is available to all employees and their immediate family members and provides 24-hour, 7 days per week counseling. Available services include assessment and referral resources, crisis management support, and legal and financial assistance resources. This program is offered at no cost to the employee.