Part-Time Foundation Administrator (TEF)

The Eisner Foundation; Beverly Hills, Los Angeles (CA, CA); On-site; USD 34,440,000 - 48,216,000; Part time

Benefits offered by this job

Covered parking

Job summary

The Eisner Foundation seeks a high-performing Foundation Administrator to join a small, mission-driven team in Beverly Hills. The role combines executive assistant, office management, and grants management responsibilities for a prestigious private foundation.

Ideal candidate has a bachelor’s degree and some nonprofit experience, strong writing and organizational skills, and a collaborative, discreet work style.

Qualifications

• Bachelor’s degree required and experience in non-profit or philanthropic work preferred.
• Strong writing, analytical, and interpersonal skills are essential.
• Attention to detail and excellent organizational abilities are necessary.

Responsibilities

• Provide executive assistant support to the CEO and Directors; manage communications and scheduling.
• Oversee office operations and grants management tasks, including processing LOIs, letters, and reports.
• Coordinate site visits and major events; assist with program administration and travel logistics.

Skills

Writing skills

Interpersonal skills

Analytical skills

Organizational skills

Education

Bachelor's degree

Job description

Part-Time Foundation Administrator (TEF)

Posted on October 29, 2018

The Eisner Foundation seeks a high-performing, responsible, and self-motivated professional for the position of Foundation Administrator. This unique position combines the roles and responsibilities of an executive assistant, an office manager, and a grants manager for one of Southern California’s most innovative and high profile foundations. This is a part-time position working 25 hours per week.

THE ORGANIZATION: Founded in 1996 by Michael and Jane Eisner and their family, The Eisner Foundation identifies, advocates for, and invests in high-quality and innovative programs that unite multiple generations for the betterment of our communities. The Foundation gives philanthropic support and counsel to exceptionally-run non-profit organizations in the Los Angeles community. By making grants of over $7 million annually, The Eisner Foundation works to achieve a just, inclusive, and thriving society comprised of generations working together for the benefit of all. To learn more about The Eisner Foundation, please visit www.eisnerfoundation.org.

RESPONSIBILITIES: Reporting to the CEO of The Eisner Foundation, the Foundation Administrator will be responsible for assisting the CEO, Director of Programs and Director of Communications; all office management; grants management; arranging site visits; and coordinating several large events.

Specific duties of this position include the following:

Executive assistant duties: Scheduling; assembling and disseminating materials for board meetings and convenings; answering all incoming calls, taking messages, and representing The Foundation for general and specific inquiries regarding TEF’s grantmaking; sorting incoming mail; and managing office supplies and vendors.

Grants management duties: Managing Blackbaud Grantmaking database and grantee file system; processing incoming Letters of Inquiry; drafting and sending out decline and award letters; maintaining past and current grantee files and applications; processing interim and final reports and submitting check requests and issuing checks.

Foundation administrator duties: Managing annual program sending at-risk kids to summer camp in Vermont, including maintaining contact with children and families, maintaining relationships with camp administrators, planning orientation and welcome luncheon, and arranging travel and accommodations for trips to and from camp; assisting with management of The Eisner Prize program, including corresponding with nominees and finalists, setting up site visits, and arranging for Eisner Prize award ceremony; and helping to produce annual materials, preparing for board meetings, and planning for other foundation events.

TRAITS AND CHARACTERISTICS: The ideal candidate will have a bachelor’s degree and some experience in either the non-profit or philanthropic sector. Strong writing, analytical, and interpersonal skills a must. Attention to detail and strong organizational skills required. Knowledge of Los Angeles a plus. Candidate should believe in the mission of The Eisner Foundation and be able to maintain a high level of confidentiality and professionalism in working with the founding family. The successful candidate will be a self-starter, able to work well under minimal supervision, and capable of communicating with empathy and respect with a series of varied constituencies. Some minor travel required.

COMPENSATION: Ideally, the candidate would work Monday-Friday in our Beverly Hills office, from 9 am to 2 pm, although some flexibility could be arranged.This position pays $30 per hour. Covered parking is provided.