Part-Time Finance & Contracts Coordinator

Svp-Chief-Financial-Officer; Arlington (VA); On-site; USD 30,000 - 39,000; Part time

Job summary

George Mason University’s Mason Square Campus Administration and Operations seeks a Part-Time Finance and Administrative Coordinator to provide financial and administrative support to the campus office in Arlington, VA.

The role manages billing, accounts receivable, fiscal tracking, reconciliations, reporting, and contract administration while ensuring compliance with university policies. The candidate will coordinate COIs, invoices, and communications with departments, clients, and vendors.

Qualifications

• Demonstrated knowledge of financial administration, including budgeting, billing, accounts receivable, account reconciliation, fiscal tracking, and financial reporting.
• Financial literacy with the ability to analyze financial data, reconcile accounts, and maintain accurate fiscal records.
• Experience coordinating contracts, compliance documentation, and administrative workflows.
• Strong organizational, analytical, and project management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills with a strong customer service orientation.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook, and the ability to learn university financial and administrative systems.
• Ability to exercise sound judgment, maintain confidentiality, and ensure compliance with university policies and internal controls.

Responsibilities

• Financial Administration: Coordinate billing, accounts receivable, account reconciliations, fiscal tracking, and financial reporting.
• Review and reconcile departmental accounts to ensure the accuracy of expenditures, revenues, deposits, and account balances; prepare reports for management and General Accounting.
• Prepare and process invoices for internal and external clients, including space rentals, service agreements, and MOUs.
• Monitor receivables and process payments, deposits, journal vouchers, and other financial transactions in accordance with university policies.
• Monitor budgets, revenues, expenditures, commitments, and available balances.
• Maintain accurate financial records and supporting documentation in compliance with university record retention and audit requirements; and
• Maintain working knowledge of Banner and other university financial systems, policies, and procedures.

Skills

Financial administration

Budgeting

Accounts receivable

Contract administration

Microsoft Excel

Attention to detail

Communication

Education

Associate's degree in business/related field

Equivalent education/experience

Tools

Banner

MicroStrategy

eVA

25Live

Job description

George Mason University’s Mason Square Campus Administration and Operations seeks a Part-Time Finance and Administrative Coordinator to provide financial and administrative support to the campus office in Arlington, VA.

The role manages billing, accounts receivable, fiscal tracking, reconciliations, reporting, and contract administration while ensuring compliance with university policies. The candidate will coordinate COIs, invoices, and communications with departments, clients, and vendors.