Part Time File Clerk

Woody Anderson Ford; Huntsville (AL); On-site; USD 21,000 - 29,000; Part time

Benefits offered by this job

401(k) match

Closed Sundays

Paid training

Work-life balance

Professional development

Employee discounts

Family-friendly culture

Career growth

Job summary

Woody Anderson Ford in Huntsville, AL seeks a part-time Filing Clerk to manage repair orders, file PDI and warranty documents, and support the service department. You will maintain organized banker’s boxes, ensure proper filing by RO number, and assist with retention and disposal per dealership procedures.

The role requires attention to detail, ability to follow procedures, and a valid driver’s license. Equal opportunity employer with benefits and paid training opportunities.

Qualifications

• High school diploma or the equivalent.
• High attention to detail and accuracy.
• Strong organizational skills.
• Ability to follow written procedures and retention guidelines.
• Ability to handle confidential information professionally.
• Physical ability to lift, carry, and transport banker’s boxes and files.
• Valid driver's license and acceptable driving record.

Responsibilities

• Repair Order Management: Review and filter the daily cashier stack of repair orders to determine status; deliver open repair orders to the Warranty Administrator or appropriate personnel for completion.
• Retrieve new model year vehicle file folders from the cashier and verify folders are properly separated and filed
• Retrieve closed guest pay and warranty repair orders from the Warranty Administrator and/or Service Manager for permanent filing.
• PDI & Internal Repair Order Filing: Retrieve repair orders for PDI vehicles and file them by repair order number (not VIN); monitor banker’s boxes and move when full.
• Warranty & Documentation Handling: Transport warranty repair orders requiring manager signatures to the Service Manager; file orders after signatures; reconcile invoices.
• Filing, Retention & Disposal: Separate repair orders and file per dealership procedures; shred unnecessary documents only when authorized.
• General Support & Facility Duties: Run errands, maintain a clean work area, perform custodial duties, empty trash daily.

Skills

Detail orientation

Organizational skills

Procedural compliance

Confidentiality

Physical ability

Driver's license

Education

High school diploma

Job description

Our Mission is Simple:

to create an uncommonly exceptional experience for guests’ automotive needs. Woody Anderson Ford was founded in 1961 on the principles of integrity, accountability, and teamwork. We are a locally owned dealership with a family friendly culture.

What We Offer

• $18/hour, part time
• 401(k) Savings Plan with Employer Match
• Closed on Sundays
• Paid Training
• Work-Life Balance
• Ongoing Professional Development
• Employee Discounts
• Family-Friendly and Inclusive Team Culture
• Career Growth and Internal Promotions
• Custom and Competitive Wage Plans

Responsibilities

Repair Order Management

• Review and filter the daily “cashier stack” of repair orders to determine status
  • Deliver open repair orders to the Warranty Administrator or appropriate personnel for completion
• Retrieve new model year vehicle file folders from the cashier
  • Verify folders are properly separated and file them correctly
• Retrieve closed guest pay and warranty repair orders from the Warranty Administrator and/or Service Manager for permanent filing

PDI & Internal Repair Order Filing

• Retrieve repair orders for PDI vehicles from the Internal Service Advisor
• File PDI repair orders by repair order number (not VIN) in banker’s boxes
• Monitor banker’s box capacity
  • When a box is full, transport it upstairs to the appropriate retention area
  • Begin a new box as required

Warranty & Documentation Handling

• Transport warranty repair orders requiring manager signatures to the Service Manager
• After signatures are obtained, file repair orders according to established procedures
• Staple the correct invoice sheet to the corresponding repair order
  • Reconcile invoice pricing against provided lists
  • Circle and stamp invoices that match

Filing, Retention & Disposal

• Separate repair orders and file them in accordance with written dealership procedures
• Shred unnecessary or expired documents only when authorized by the Service Manager or Warranty Administrator

General Support & Facility Duties

• Run errands as needed to support the service department
• Maintain a clean, neat, and organized work area
• Perform custodial duties as assigned
• Empty trash daily or as needed

Required Qualifications

• High school diploma or the equivalent
• High attention to detail and accuracy
• Strong organizational skills
• Ability to follow written procedures and retention guidelines
• Ability to handle confidential information professionally
• Physical ability to lift, carry, and transport banker’s boxes and files
• Valid driver's license and acceptable driving record

Preferred Qualifications

• Prior dealership or office filing experience
• Familiarity with automotive repair orders
• Experience working in a service department environment

We are an equal opportunity employer and prohibit discrimination/harassment withoutregard to race, color, religion, age, sex, national origin, disability status, genetics, protectedveteran status, sexual orientation, gender identity or expression, or any other characteristicprotected by federal, state or local laws.