Part-Time Executive and Project Manager

Minnesota-Independence-College-and-Community-; Richfield (MN); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

403(b) plan

Sick leave accrual

Floating holidays

Job summary

MICC seeks an Executive and Project Manager to partner with the CEO and ELT, translating strategy into executable programs, tracking progress, and ensuring governance and compliance across the organization. This role connects the CEO, ELT, Board of Directors, and stakeholders, driving structure, accountability, and momentum.

The position requires 5+ years in project management or executive operations within nonprofit administration, with strong communication and organizational skills, and

Qualifications

• Excellent interpersonal, communication, organizational, and administrative skills.
• Advanced organizational and time management skills
• Strong systems thinker with a proactive mindset
• Clear, concise communicator
• Ability to anticipate needs and solve problems independently
• High emotional intelligence and collaborative approach
• Proficiency with project management tools, shared document systems, and calendaring platforms, Microsoft Suite preferred

Responsibilities

• Maintain and manage the Executive Leadership project tracker, ensuring priorities, timelines, owners, and dependencies are clearly defined and updated
• Partner with the CEO and ELT to translate strategic goals into actionable work plans and milestones
• Monitor progress on cross-functional initiatives, flag risks or delays, and support course correction
• Prepare executive-level dashboards, summaries, and briefing materials to support informed decision-making
• Support preparation, facilitation, and follow-up for leadership meetings, including agendas, materials, action items, and accountability tracking
• Serve as a primary administrative and coordination partner for the Board of Directors
• Manage board and committee calendars, meeting schedules, agendas, and materials
• Support board onboarding, annual cycles, and governance processes
• Maintain board records, resolutions, minutes, and official documentation in alignment with governance best practices
• Partner with the CEO and Board Officers to ensure effective board engagement, communication, and information flow
• Maintain and monitor organizational compliance calendars, requirements, and deadlines
• Support policy development, updates, approvals, and version control
• Track compliance-related action items across departments and leadership
• Ensure policies and governance documents are current, accessible, and aligned with regulatory and funder requirements
• Partner with internal leaders and external advisors as needed to support compliance efforts
• Serve as point person for periodic accreditation visits including CARF
• Coordinate scheduling and preparation for key stakeholder, donor, partner, and stewardship meetings involving the CEO and ELT
• Ensure timely, thoughtful follow-up communications, materials, and documentation
• Maintain systems to track stakeholder engagement, touchpoints, and commitments
• Support alignment between stewardship efforts, executive priorities, and organizational strategy
• Other duties as assigned

Job description

Schedule

Working Tuesdays - Thursdays, 3 days (20-24 hours) per week during standard business hours.

Purpose Statement

The Executive and Project Manager is a trusted strategic and operational partner to the Chief Executive Officer (CEO) and Executive Leadership Team (ELT). This role is responsible for ensuring organizational priorities move forward with clarity, discipline, and follow-through. The Executive and Project Manager oversees executive-level project tracking, supports board governance and administration, manages key stakeholder and stewardship coordination, and ensures compliance monitoring and policy maintenance across the organization.

This role is ideal for a highly organized, proactive professional who excels at managing complexity, anticipating needs, and translating strategy into executable plans. The Executive and Project Manager serves as the connective tissue between the CEO, ELT, Board of Directors, and key stakeholders—bringing structure, accountability, and momentum to MICC’s most critical work.

Essential Functions

Executive Leadership Project Management

• Maintain and manage the Executive Leadership project tracker, ensuring priorities, timelines, owners, and dependencies are clearly defined and updated
• Partner with the CEO and ELT to translate strategic goals into actionable work plans and milestones
• Monitor progress on cross-functional initiatives, flag risks or delays, and support course correction
• Prepare executive-level dashboards, summaries, and briefing materials to support informed decision-making
• Support preparation, facilitation, and follow-up for leadership meetings, including agendas, materials, action items, and accountability tracking

Board Governance & Administration

• Serve as a primary administrative and coordination partner for the Board of Directors
• Manage board and committee calendars, meeting schedules, agendas, and materials
• Support board onboarding, annual cycles, and governance processes
• Maintain board records, resolutions, minutes, and official documentation in alignment with governance best practices
• Partner with the CEO and Board Officers to ensure effective board engagement, communication, and information flow

Compliance Monitoring & Policy Maintenance

• Maintain and monitor organizational compliance calendars, requirements, and deadlines
• Support policy development, updates, approvals, and version control
• Track compliance-related action items across departments and leadership
• Ensure policies and governance documents are current, accessible, and aligned with regulatory and funder requirements
• Partner with internal leaders and external advisors as needed to support compliance efforts
• Serve as point person for periodic accreditation visits including CARF

Stakeholder & Stewardship Scheduling and Communications

• Coordinate scheduling and preparation for key stakeholder, donor, partner, and stewardship meetings involving the CEO and ELT
• Ensure timely, thoughtful follow-up communications, materials, and documentation
• Maintain systems to track stakeholder engagement, touchpoints, and commitments
• Support alignment between stewardship efforts, executive priorities, and organizational strategy
• Other duties as assigned

Requirements

Skills and Abilities

• Excellent interpersonal, communication, organizational, and administrative skills.
• Advanced organizational and time management skills
• Strong systems thinker with a proactive mindset
• Clear, concise communicator
• Ability to anticipate needs and solve problems independently
• High emotional intelligence and collaborative approach
• Proficiency with project management tools, shared document systems, and calendaring platforms, Microsoft Suite preferred

Education and Experience

• 5+ years of experience in project management, executive operations, nonprofit administration, or a related field
• Demonstrated experience supporting senior leadership and/or Boards of Directors
• Strong project management skills with the ability to manage multiple priorities simultaneously
• Exceptional organizational skills and attention to detail
• Proven ability to work cross-functionally and build strong working relationships
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and judgment when handling sensitive information
• Comfort operating in both strategic and tactical spaces

Retirement, Paid Sick, and Holiday Time

• 403(b) Pre-Tax and Roth option Retirement Savings Plan through Mutual of America*
• Accrual of 1 hour of Sick Time for every 30 hours worked
• 4 hours of Floating Holiday per calendar year

*100% immediate vesting with 4% Safe Harbor Match (if the employee contributes 5%)

This external job description is not designed to cover or comprehensively list the required activities, duties, or responsibilities. Additionally, duties, responsibilities, and activities may change, or new ones may be assigned at any time as determined by the needs of MICC.

*MICC is an equal opportunity employer, a drug-free workplace, and complies with ADA regulations as applicable. All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical or mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage, or any other protected classification, in accordance with applicable federal, state, and local laws.

By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the financial success of the organization, its participants, clients, and its employees. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodations to complete the application and/or interview process should contact a management representative.