Part Time Event Manager

The University Of Denver; Denver (CO); On-site; USD 28,000 - 40,000; Part time

Job summary

The University of Denver’s Conference & Event Services (CES) department plans and executes a variety of events on campus, collaborating with departments and external partners to deliver high-quality experiences. The Event Manager oversees logistics, client relationships, venue scheduling, and coordination with campus providers to ensure successful events.

The role emphasizes strong organization, customer service, and problem-solving, with on-site oversight and the ability to manage multiple

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 1–2 years of related event planning, coordination, or management experience.
• Strong organizational and communication skills.
• Ability to manage multiple events and priorities.

Responsibilities

• Plan, coordinate, and execute events (conferences, meetings, receptions, graduations, campus activities).
• Serve as main client contact throughout planning, site tours, and requirements gathering.
• Manage bookings, venue scheduling, contracts, and payments using Momentus (EBMS) and 25Live.
• Coordinate room setups, AV, catering, signage, parking, security, and custodial services.
• Oversee on-site event operations and supervise staff, contractors, and student workers.
• Monitor events, troubleshoot issues, and adapt to changing needs.
• Support conference operations and departmental administration, including documentation and communication with leadership.
• Perform additional duties to support events and operations.

Skills

Event planning

Project management

Customer service

Communication

Education

Bachelor's degree

Tools

Momentus (EBMS)

25Live

Job description

Position Summary

The University of Denver's Conference & Event Services (CES) department provides event planning, coordination, and operational support for conferences, meetings, camps, and special events hosted on campus. CES partners with university departments and external organizations to deliver high-quality events that support the University's mission, strengthen community relationships, and generate revenue.

The Event Manager is responsible for planning, coordinating, and executing a variety of events for external clients, faculty, staff, and campus visitors. Reporting to the Assistant Director of Event Operations, this position manages event logistics, client relationships, venue scheduling, and coordination with campus service providers to ensure successful event experiences.

The ideal candidate demonstrates strong organizational, customer service, and problem-solving skills, with the ability to manage multiple priorities, build collaborative relationships, and adapt to changing event needs.

This is a non-benefited position not to exceed 1,000 hours in a calendar year.

Essential Functions

• Plan, coordinate, and execute a variety of events, including conferences, meetings, receptions, graduations, and other campus activities.


• Serve as a primary point of contact for clients throughout the event planning process, including conducting site tours, identifying event requirements, and providing ongoing communication and support.


• Manage event bookings, venue scheduling, contracts, and payment collection using event management systems, including Momentus (EBMS) and 25Live.


• Coordinate event logistics, including room assignments and setups, audiovisual services, catering, signage, parking, security, custodial services, and other operational needs.


• Manage event space assignments to maximize effective use of university facilities while coordinating with other scheduled campus activities.


• Collaborate with university departments, campus service providers, and external vendors to ensure event requirements are communicated and executed effectively.


• Provide on-site event oversight, including coordinating the work of service providers, operational staff, contractors, and student employees as needed.


• Monitor event activities, troubleshoot issues, and respond to changing client or operational needs to ensure successful event delivery.


• Support conference operations and departmental administrative activities, including event documentation, coordination with service providers, and regular communication with the Assistant Director of Event Operations.


• Perform additional duties as assigned to support departmental operations and events.

Knowledge, Skills, and Abilities

• Strong organizational and project management skills, with the ability to manage multiple events, priorities, and deadlines.


• Excellent written and verbal communication skills, including the ability to interact professionally with diverse clients, colleagues, and stakeholders.


• Strong customer service skills and the ability to build positive, collaborative relationships.


• Ability to exercise independent judgment, demonstrate initiative, and resolve problems effectively.


• Strong attention to detail and commitment to delivering high-quality events and services.


• Ability to work effectively both independently and as part of a team in a fast-paced environment.


• Flexibility and adaptability to changing schedules, client needs, and operational priorities.


• Ability to identify opportunities to enhance client experiences and support departmental business objectives.


• Proficiency in Microsoft Office Suite and ability to learn event management and scheduling software.


• Demonstrated professionalism, dependability, and accountability.

Required Qualifications

• Bachelor's degree or equivalent combination of education and experience.


• One (1) to two (2) years of related event planning, coordination, or management experience.

Preferred Qualifications

• Three (3) or more years of event management experience in an academic setting.


• Certified Event Planner credential or equivalent professional certification.


• Experience using Momentus (EBMS) event management software.


• Experience using 25Live scheduling software.
  
• Experience working in higher education.


• Experience coordinating events involving VIP clients, high-profile guests, or donors.

Working Environment

• Combination of standard office and active event environments across university facilities.


• On-site presence required to support event planning, operations, and venue oversight.


• Event environments may involve elevated noise levels, large groups, and fast-paced activity.


• Hybrid work arrangements may be available based on departmental and operational needs.


• Evening and weekend work may be required, particularly during peak event periods and the summer conference season.


• Participation in an on-call rotation may be required.

Physical Activities

• Ability to sit and work at a computer for extended periods.


• Ability to stand, walk, and move between event locations across campus.


• Ability to lift, carry, or transport materials and equipment weighing up to 50 pounds.

Work Schedule

This part-time position is expected to work approximately 20 hours per week, with specific days and hours varying based on event schedules and departmental needs. Evening and weekend availability is required as needed to support events, particularly during peak conference periods.

Hourly Rate:

The hourly rate for the position is $25.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits:

The University of Denver offers some benefits for non-benefited employees. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, and local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non-Discrimination Statement.

All offers of employment are based upon satisfactory completion of a criminal history and National Sex Offender Registry background check.