Part-Time Estates Processing Clerk

Cobb County Government; Marietta (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Cobb County Government in Marietta, GA seeks an Administrative Clerk to provide front-line support to the court, handling inquiries and processing routine documents. The role requires a High School Diploma or GED with two years of clerical experience and involves data entry, document review, and filing.

The person will assist with court payments, maintain records, and may attend court proceedings as needed.

Qualifications

• High School Diploma or GED required with two years' admin/clerical experience.
• Ability to provide friendly customer service by phone, mail, and in person.
• Proficiency with basic computer applications and data entry.
• Experience reviewing and processing documents according to court procedures.

Responsibilities

• Provide information and assistance regarding court activities, services, procedures, and fees.
• Review incoming/outgoing documents for completeness and accuracy; file as required.
• Process court payments and post transactions in the system; balance monies when applicable.
• Enter data from court documents into computer systems and maintain records.
• Attend court events as required and perform other related duties.

Skills

Customer service

Clerical support

Data entry

Document review

Education

High School Diploma or GED

Tools

Computer applications

Job description

The purpose of this classification is to provide administrative and clerical support to an assigned Court.

Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.

Performs administrative and clerical support tasks for an assigned Court: reviews incoming and outgoing documents for completeness and accuracy of information; and processes documents for filing as required in accordance with court rules; receives orders for files and records research and retrieval; pulls and delivers requested files and records.

Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities.

Collects, records and processes fees: processes court payments, taxes, recording fees, and other items according to division/department assignment and per established procedures; enters payments/ posts checks into specified computer application; assigns fees to proper case or property; balances monies received; and processes fees as required.

Enters data from court and legal documents into computer systems, databases and applications: scans, indexes and records court case information and legal documents; audits and reviews data for accuracy; updates case disposition information; and maintains accurate records and filing systems.

May attend court as required for arraignments, motions, pretrial and trial court calendars, and/or court proceedings for entries, sanctions, and terminations.

Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED required; supplemented by two years of experience providing administrative or clerical support.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Performance of essential functions may require exposure to adverse environmental conditions, such as heights or machinery.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.