Part-Time Engineering Coordinator — Luxury Hotel Ops

Four Seasons Hotels Ltd; Surfside (FL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Training & development

Comps: Accommodation

Dry cleaning for employee uniforms

Employee meals

Parking

Job summary

Four Seasons Hotels Ltd in Surfside, FL, seeks an administrative coordinator to support the Engineering Department. You will respond to inquiries, perform clerical tasks, and maintain logs of guest maintenance calls to ensure efficient service and adherence to Four Seasons policies.

The role includes managing calendars for Engineering leaders, preparing FFE approval packages, and coordinating with Finance and Purchasing on invoices and payments.

Qualifications

• 1–2 years of administrative or coordinating experience, ideally within Engineering, Residential, or a hotel operations environment.
• Strong proficiency in Birch Street HotSOS, Microsoft Office (Excel, Word, Outlook), and work-order management systems.
• Previous exposure to basic accounting functions, particularly accounts payable and residential accounting, is preferred.
• Basic knowledge of residential financial structures, including General Shared, Limited Shared, and Condominium Shared elements, is preferred.
• Requires ability to operate computer equipment.
• Ability to read, speak, and write English.

Responsibilities

• Perform administrative skills such as typing, filing, copying, faxing and answering telephones according to Four Seasons standards.
• Communicate to Engineers on duty and keep a log of all details pertaining to guest calls regarding maintenance of rooms and equipment in rooms or public area in a timely manner.
• Handle the calendars for the Dir of Engineering and Asst. Dir of Engineering for appointments with contractors and vendors.
• Prepare complete Furniture, Fixtures, and Equipment (FFE) approval packages, including cost allocation breakdowns by residential unit (condo hotel), and verification of available FFE bank balances with Finance.
• Prepare documentation packages for capital expenditures, working capital projects, and SIRS and Non-SIRS reserve-funded projects.
• Create purchase orders, monitor invoice statuses, identify payment delays and coordinate with Finance and Purchasing.

Skills

Administrative experience

English language

Residential accounting

Accounts payable

Tools

Birch Street HotSOS

Microsoft Office

Work-order management systems

Job description

Four Seasons Hotels Ltd in Surfside, FL, seeks an administrative coordinator to support the Engineering Department. You will respond to inquiries, perform clerical tasks, and maintain logs of guest maintenance calls to ensure efficient service and adherence to Four Seasons policies.

The role includes managing calendars for Engineering leaders, preparing FFE approval packages, and coordinating with Finance and Purchasing on invoices and payments.