Part-Time EMS Programs Admin Specialist

Minnesota West Community & Technical College; Northern (KY); Hybrid; USD 29,000 - 41,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Pension plan

Paid holidays

Tuition waivers

Job summary

Minnesota West Community and Technical College in Jackson, MN is seeking a part-time Fire & EMS Program Administrative Specialist to manage course setup, student records, invoicing, and coordination across sites.

You will maintain EMS course materials, process certifications, issue eCards, and ensure compliance with state reporting and EMSRB requirements while supporting CNA coordination and non-credit course administration.

Qualifications

• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
• Skill in customer service sufficient to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures.
• Knowledge of basic accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.
• Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.
• Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.

Responsibilities

• Create and manage all EMS courses in the OEMS eLicense portal; submit MBFTE attendance and completion records for fire training.
• Maintain course approval documentation, instructor credentials, and compliance timelines; submit all required state reports on schedule.
• Process EMS course completions in the OEMS eLicense Portal, ensuring attendee records, pass/fail status, and course end dates are entered accurately and on schedule.

Skills

Communication

Customer service

Accounting basics

Office software

Process improvement

Education

Associates degree in business

Tools

Salesforce CRM

Workday

ISRS

RST/rST

Adobe Sign

Job description

Minnesota West Community and Technical College in Jackson, MN is seeking a part-time Fire & EMS Program Administrative Specialist to manage course setup, student records, invoicing, and coordination across sites.

You will maintain EMS course materials, process certifications, issue eCards, and ensure compliance with state reporting and EMSRB requirements while supporting CNA coordination and non-credit course administration.