Part-Time Dynamic Exhibits & Sponsorships Coordinator

National Defense Industrial Association; Arlington (VA); On-site; USD 21,000 - 34,000; Part time

Job summary

National Defense Industrial Association (NDIA) is seeking a part-time administrative and operational support specialist for the Exhibits & Sponsorships Team in Arlington, VA. You will assist with exhibitor and sponsor management, booth sales, registration, communications, and database upkeep to help deliver successful conferences and events.

You will collaborate with meeting planners and staff across multiple conferences, handling inquiries, coordinating pre-event logistics, and maintaining

Qualifications

• Experience supporting conferences, trade shows, or association events.
• Familiarity with exhibit booth sales, sponsorship administration, or exhibitor services.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook).

Responsibilities

• Provide day-to-day administrative and operational support for multiple conferences, exhibitions, and sponsorship programs.
• Assist with exhibit booth sales administration, exhibitor registration, sponsorship fulfillment, and exhibitor communications.
• Support exhibitor and sponsor outreach via email and phone.
• Respond promptly and professionally to exhibitor, sponsor, and attendee inquiries.
• Maintain exhibitor, sponsor, and event records in association databases.
• Monitor exhibitor invoices and assist with payment tracking prior to event execution.
• Coordinate with meeting planners and conference staff to align activities with event timelines.
• Assist with exhibit operations and pre-event logistics.
• Serve as liaison between exhibitors, sponsors, vendors, facilities, hotels, and internal staff.
• Maintain event files and prepare post-event reporting and analysis.

Skills

Organizational skills

Excellent written and verbalCommunic

Multi-tasking ability

Customer service mindset

Education

Experience with conferences/trade shows

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

A2Z event management platform

Job description

National Defense Industrial Association (NDIA) is seeking a part-time administrative and operational support specialist for the Exhibits & Sponsorships Team in Arlington, VA. You will assist with exhibitor and sponsor management, booth sales, registration, communications, and database upkeep to help deliver successful conferences and events.

You will collaborate with meeting planners and staff across multiple conferences, handling inquiries, coordinating pre-event logistics, and maintaining