Part-Time Driver - Personnel Management and Administration

City of New York; New York (NY); On-site; USD 34,000 - 41,000; Part time

Job summary

Office of Management and Budget (OMB) in New York City seeks a part-time Driver/Administrative Assistant to greet guests, coordinate calendars, and provide essential support to senior officials. The role blends driving duties with light administrative tasks in a fast-paced government office.

Candidates should have a NYS driver’s license, prior driving and administrative experience, and proficiency with Microsoft Office.

Qualifications

• Cover letter is required to be considered for this position.
• NYS CDL License Preferred.
• 5+ years of experience as a Driver.
• Knowledge of NYC Boroughs and driving routes.
• A four year high diploma or its educational equivalent preferred.
• 3+ years of related administrative and secretarial experience.
• Proficiency in Microsoft Office Suite.
• Must have great Customer Service Skills.

Responsibilities

• Provide administrative and reception support including greeting guests, answering telephones, scheduling meetings and coordinating calendars.
• Providing support, personnel and equipment for special events scheduled by OMB.
• Moving of furniture and equipment.
• Facility maintenance including restocking pantry supplies and paper throughout the office.
• Coordination with building engineers for repairs and maintenance.
• Backup driver to an Agency official, including pick-up and drop-off of Agency Executives as needed.

Skills

CDL License

Driver experience

NYC knowledge

Admin/secretarial

Microsoft Office

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

TASK FORCE: Personnel Management and Administration

JOB TITLE: One (1) Part-Time Driver

CONTROL CODE: PMA-27-02

The Mayor’s Office of Management and Budget (OMB) is the City government’s chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of more than 90 City agencies and entities.

Personnel Management & Administration (PMA) is OMB’s central services department. It is responsible for designing, developing and implementing programs to meet the needs of OMB personnel and for providing timely and efficient services to OMB employees.

JOB DESCRIPTION

The duties of the position include the following activities:

• Provide administrative and reception support including, greeting guests and alerting the OMB host that their guests have arrived, answering telephones, scheduling meetings, coordinating calendars, drafting, editing, and formatting all means of communication, maintaining and organizing records and files, tracking and responding to correspondence and other administrative support needs.
• Providing support, personnel and equipment for special events scheduled by OMB.
• Moving of furniture and equipment.
• Facility maintenance including restocking pantry supplies and paper throughout the office.
• Coordination with building engineers for repairs and maintenance throughout the office.
• Backup driver to an Agency official, including:
  1. Pick-up and drop-off of Agency Executives as needed.
  2. Checks tires, oil and fuel levels of the vehicles, replenishes fluids as needed, and checks the vehicle to see that lights, horn, and brakes appear to be operating properly.
  3. Reports any noticeable mechanical defects in the vehicle.
  4. Prepares Trip Reports, or enters trip data in computerized applications, as required

The position requires the utmost professionalism, discretion, dependability, and detailed knowledge of NYC thoroughfares. The position drives senior government officials and will be required to exhibit complete discretion and maintain absolute privacy regarding any information and issues discussed within the vehicle. This position requires complete dependability, timeliness, and detailed knowledge of NYC.

QUALIFICATIONS / REQUIREMENTS

A cover letter is required to be considered for this position. Applications submitted without a cover letter will not be considered.

Admin Assistant/Driver ($25+/hour, Commensurate with experience):

• NYS CDL License Preferred
• 5+ years of experience as a Driver
• Knowledge of NYC Boroughs and driving routes
• A four year high diploma or its educational equivalent preferred
• 3+ years of related administrative and secretarial experience
• Proficiency in Microsoft Office Suite
• Must have great Customer Service Skills

Driver License Requirement

By the time you are appointed to this position, you must have a motor vehicle driver license valid in the State of New York. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.

Equal Opportunity Statement

The Office of Management and Budget and the City of New York are inclusive equal opportunity employers committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual or orientation, veteran status, gender identity, or pregnancy.

You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States.

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW; ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

CHAUFFEUR (OMB) - 07000

Minimum Qualifications

• A four year high diploma or its educational equivalent preferred

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.