Part-Time Clinical Education Coordinator

Indiana University; Indianapolis (IN); On-site; USD 25,000 - 30,000; Part time

Job summary

Indiana University in Indianapolis is seeking a part-time administrative support professional for the Psychiatry department. You will coordinate between attending physicians, residents, medical students, and regulatory offices to keep daily operations running smoothly.

Responsibilities include managing calendars, correspondence, drafting reports, scheduling rotations and clinic hours, and supporting recruitment and orientation activities while upholding confidentiality and quality standards.

Qualifications

• High school diploma or equivalent required.
• Proven communication and customer service skills.
• Ability to manage multiple schedules and priorities.
• Strong organizational and confidentiality practices.
• Familiarity with medical/academic settings preferred.

Responsibilities

• Provide day-to-day administrative support for educational and departmental activities.
• Coordinate between physicians, residents, students and offices.
• Plan and sustain program accreditations.
• Manage calendars, calls, correspondence, reports and meetings.
• Schedule rotations and clinic hours; assist with recruitment and orientation.
• Maintain accurate, confidential documentation.

Skills

Proficient communication

Professionalism

Time management

Quality focus

Flexibility

Thoroughness

Initiative

Customer relationships

Education

High school diploma or equivalent

Job description

• Provides day-to-day administrative support of educational and departmental activities, including coordination between attending physicians, residents, medical students, regulatory offices and other individuals and groups
• Coordinates and organizes clinical education programs
• Plans and develops activities that ensure relevant program accreditations are maintained
• Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences
• Schedules rotations and clinic hours for members. May arrange extracurricular activities
• Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave
• Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility
• Implements program improvement projects from initiation to execution
• Offers recommendations to improve program administration and/or the overall quality of care
• Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained

PSYCHIATRY (IN-PSYC-IUINA)

• Provides day-to-day administrative support of educational and departmental activities, including coordination between attending physicians, residents, medical students, regulatory offices and other individuals and groups
• Coordinates and organizes clinical education programs
• Plans and develops activities that ensure relevant program accreditations are maintained
• Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences
• Schedules rotations and clinic hours for members. May arrange extracurricular activities
• Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave
• Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility
• Implements program improvement projects from initiation to execution
• Offers recommendations to improve program administration and/or the overall quality of care
• Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

• High school diploma or equivalent (such as HSED or GED)

Skills

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

Indianapolis, Indiana

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.