Part-Time Catering Admin & Event Support

Chartwells Higher Education Dining Services; Portland (OR); On-site; USD 32,000 - 34,000; Part time

Benefits offered by this job

Health and Wellness Programs

Retirement Plan

FSAs

Job summary

Chartwells Higher Education Dining Services in Portland, OR, is seeking a Part-time Catering Administrative Assistant to support event coordination, setup, service, and on-site operations. The role includes handling staffing, documentation, and day-to-day office tasks with a focus on accuracy and client service.

The position requires 3 years of catering experience and offers on-site work with variable hours, including weekends.

Qualifications

• 3 years of catering experience required.

Responsibilities

• Coordinate and distribute catering orders, manage event details, staffing information, and updates for upcoming events.
• Provide hands‑on support during catering events, including setup, service, replenishment, guest assistance, breakdown, and other day‑of operational needs.
• Assist with staffing, including directing assignments and managing short‑notice staffing needs.
• Perform a mix of administrative and operational duties, switching between office and on-site tasks as needed.
• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files and assist in preparing employment and labor documents.
• Record weekly cash sales and meal counts; enter data using computer.
• Process vendor invoices and perform monthly vendor statement reconciliation.
• Assist in end-of-month financial reports preparation and monthly state claim forms.

Skills

Catering experience

Job description

Chartwells Higher Education Dining Services in Portland, OR, is seeking a Part-time Catering Administrative Assistant to support event coordination, setup, service, and on-site operations. The role includes handling staffing, documentation, and day-to-day office tasks with a focus on accuracy and client service.

The position requires 3 years of catering experience and offers on-site work with variable hours, including weekends.