Part-Time Audience Services Associate

The Philadelphia Orchestra and Ensemble Arts; Philadelphia (Philadelphia County); Hybrid; USD 25,000 - 30,000; Part time

Job summary

The Philadelphia Orchestra and Ensemble Arts invites applications for a Part-Time Audience Services Associate. This role supports ticketing and guest services across multiple venues, including the Kimmel Center, Academy of Music and Miller Theater, with emphasis on accurate information, order processing, and courteous guest interactions.

Evenings and weekends are required, and the position supports both in‑office and remote shifts within a hybrid model.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of customer service experience in retail, call center, or performing arts.
• Experience with diverse audiences; accessibility a plus.
• Customer service experience preferred.

Responsibilities

• Meet and exceed Audience Services Customer Service Standards.
• Provide accurate information about performances, venues, amenities and ticketing policies by phone and email.
• Process single and subscription ticket orders, exchanges and donations by phone.
• Use scripts to solicit add-on donations and upsell items like refund protection, parking, shipping and dinners.
• Work concerts for in-person and digital performances.
• Record guest compliments, complaints or feedback for internal review.
• Assist in mailings and patron communications.
• Participate in other duties as assigned.

Skills

Customer service

Communication skills

Deescalation

CRM systems

Teamwork

Education

High school diploma or equivalent

Tools

CRM systems

Job description

Title: Part-Time Audience Services Associate

Department: Audience Services

Reports to: Audience Services Manager

Summary:

The Audience Services Associate is responsible for providing superlative customer service to all guests by adhering to the Mission, Vision and Values of Ensemble Arts Philly. Ensemble Arts Philly, Audience Services is the only authorized outlet for individual tickets to shows presented at the Kimmel Center, the Academy of Music and the Miller Theater (formerly the Merriam Theater). We provide comprehensive ticketing and customer service for the Broadway series, Ensemble Arts Presents, the Philadelphia Orchestra, Philadelphia Ballet, the Philadelphia Speakers Series and other renters of our venues. Audience Services facilitates sales for more than 1,800 performances annually through its online purchase path, Contact Center and Box Office.

Essential Functions:

• Meet and exceed audience Services Customer Service Standards.
• Provide accurate information about performances, campus venues, amenities and ticketing policies to all guests inquiring by telephone and email.
• Accurately process single ticket orders, subscription ticket orders, ticket exchanges and subscription ticket donations by telephone.
• Using provided scripts, solicit add‑on donations and actively up‑sell additional items including refund protection, parking, shipping and dinners.
• Work concert duty for in‑person and digital performances.
• Provide knowledgeable and professional customer service to all guests.
• Record guest compliments, complaints or out of the ordinary situations or comments.
• Assist in preparation of mailings and other communications with patrons.
• Participate in other duties/tasks as requested by Management.
• Other duties as assigned.

Education and Experience:

• High school diploma or equivalent required.
• One (1) year of customer service experience working in a retail, call center, or performing arts environment.
• Experience working with diverse audiences and accessibility a plus.
• Customer Service experience preferred.

Knowledge/Skills/Abilities:

• Evenings and weekends required.
• Ability to interact with people from diverse backgrounds.
• Ability to deliver superior customer service.
• Strong communication skills and confident decision‑making abilities.
• Familiarity with database and CRM Systems.
• Visible leadership skills and a desire to advance in the organization.
• Exhibits exceptional teamwork: including flexibility, respect, honesty and tact.
• Dedication towards Same Call Resolution and ability to deescalate conflict.
• Must act as an advocate for patrons, display ownership of issues and communicate patron feedback trends to inform and better serve clients.
• Receptive to coaching and feedback and proactive in desire to improve individually and as a team.
• Excellent product knowledge, resourcefulness and organization.

Environment, Physical Demands and Other Conditions:

• Audience Services operates a hybrid contact center, with some team members assigned to work remotely. Team members will be assigned shifts to be worked remotely following the successful completion of a 90 probationary period. All team members will work both in‑office and remote shifts. Team member will provide a remote work environment free from distraction and suitable for professional encounters by telephone, email and online chat.
• Some nights and weekends.

The Philadelphia Orchestra and Ensemble Arts, Inc. does not discriminate in employment on the basis of race, color, religion, gender (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, or military service.