Part-Time AHA Flow Coordinator/Receptionist

Medcan; United States; Remote; USD 23,000 - 31,000; Part time

Job summary

Medcan in Oakville is seeking an energetic AHA Flow Coordinator/Receptionist to support patient check‑in, welcome clients, and help maintain a smooth clinic flow for Year‑Round Case and Annual Health Assessments. Training will be completed onsite at the Oakville site.

You will coordinate with clinical teams, handle inquiries, payments and scheduling, and provide cross‑coverage across Reception, AHA Flow, YRC/Refine, and other clinic needs.

Qualifications

• 2 years of experience in healthcare industry, reception/front-desk, customer service, hospitality, or medical administration is an asset.
• Education in health or related discipline is an asset.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Intermediate MS Office skills.
• Exceptional customer service skills.
• Ability to multi-task.
• Ability to work well in a team environment.
• Liaison with all clinic departments
• Ability to reliably travel to the clinic during business hours.

Responsibilities

• Reception & Client Experience: client greeting and support, check-in/check-out, payments, appointment support, managing client inquiries and expectations, and communicating delays or changes
• Clinic Flow & Coordination: actively managing client flow, monitoring wait times and provider availability, coordinating across clinical teams, and adapting to delays, add-ons, accommodations, and other real‑time changes
• Operational & Cross-Functional Support: providing cross‑coverage across Reception, AHA Flow, YRC/Refine and other clinic needs, along with opening/closing, next‑day preparation, and general administrative and operational support

Skills

Customer service

Communication

MS Office

Organization

Multi-tasking

Teamwork

Hospitality

Education

Health discipline education

Job description

Are you passionate about helping people live their healthiest lives? Do you thrive in a dynamic, supportive environment where your contributions truly matter? If so, Medcan is the place for you!

This job is for a current vacancy.

This position is stationed at Medcan’s Oakville location at 2275 Upper Middle Road East. The successful candidate will complete all of their training onsite at our Oakville site as well.

Medcan is recruiting for an AHA Flow Coordinator/Receptionist hybrid role. The position requires high energy and enthusiasm, an appreciation for detail, an outstanding level of client service and exceptional organizational skills.

The role is responsible for monitoring and facilitating the flow of patients through our Year‑Round Case clinic and checking clients in for their Annual Health Assessment as well as coordinating with other clinic staff to ensure an exceptional delivery of service. The role is also responsible for monitoring and facilitating the flow of clients through the clinic during their Annual Health Assessment.

The ideal candidate is a client‑focused professional with excellent communication skills, a great attitude, and some flexibility in their schedule.

What You'll Do:

• Reception & Client Experience: client greeting and support, check-in/check-out, payments, appointment support, managing client inquiries and expectations, and communicating delays or changes
• Clinic Flow & Coordination: actively managing client flow, monitoring wait times and provider availability, coordinating across clinical teams, and adapting to delays, add-ons, accommodations, and other real‑time changes
• Operational & Cross-Functional Support: providing cross‑coverage across Reception, AHA Flow, YRC/Refine and other clinic needs, along with opening/closing, next‑day preparation, and general administrative and operational support

What You'll Need:

• Prior experience in similar role.
• 2 years of experience in healthcare industry, reception/front‑desk, customer service, hospitality, or medical administration is an asset.
• Education in health or a related discipline is an asset.
• Four Star Hotel experience or a luxury spa is an asset.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Intermediate level skills in MS Office.
• Exceptional customer service skills.
• Ability to multi‑task.
• Ability to work well in a team environment.
• Ability to foster relationships with other teams and practitioners.
• Liaison with all clinic departments
• Ability to reliably travel to the clinic during business hours.

This is a part‑time position currently scheduled for 8.5 hour shifts on Monday, Tuesday, and Saturday during clinic hours (6am - 6pm).

Position Pay Range

$23.00 - $31.62 CAD per hour

Pay will be determined based on an analysis of the selected candidate's experience and qualifications within the role's compensation grade. Medcan's compensation ranges are determined by a combination of required qualifications and skills, market value, and internal equity. The above range pertains solely to the base compensation and is not inclusive of additional compensation details such as perks, benefits, and potential bonuses or incentives.

Diversity, Equity and Accessibility:

Medcan is dedicated to equity, diversity and inclusion. We strive to ensure all stakeholders have a fair opportunity to participate in our community. If contacted for an opportunity, please advise your Talent Acquisition contact should you require accommodation.

AI Use Disclosure – Opportunities at Medcan

Medcan uses artificial intelligence (AI) tools to support the screening and assessment of applicants for opportunities as part of a fair, transparent, and inclusive process. These tools assist our team but do not make final decisions. All decisions are reviewed and made by our teams to ensure fairness and alignment with Medcan’s values. If you have questions about how your application is assessed, please contact the Medcan Talent Acquisition team at [e-mail].