Part-Time Administrative Support Assistant

Penn State University; United States; On-site; USD 18,000 - 28,000; Part time

Job summary

Penn State Scranton's Center for Business Development and Community Outreach is seeking a Part-Time Administrative Support Assistant (24 hr/week). Hours may increase up to 40 hours in late spring/early summer to support summer camps and programs.

Responsibilities include greeting customers, answering phones and emails, scheduling meetings, data entry, maintaining calendars, processing expenditures, and supporting events and office operations.

Qualifications

• High School diploma/GED or higher plus one year of related experience.
• Proficiency with Word, Excel, and Google Workspace.
• Strong organizational and detail-oriented skills, with professional written and verbal communication.
• Team-oriented, self-starter, and able to work in a fast-paced environment.

Responsibilities

• Greeting customers and visitors.
• Answering and directing telephone and email inquiries.
• Ordering office supplies.
• Assisting with events.
• Scheduling meetings.
• Maintaining calendars.
• Gathering information and processing expenditures for payment.
• Working with financial and registration software.
• Ensuring the office is compliant with records management policies.
• Processing mail.
• Data entry, and establishing and maintaining work unit files and databases.
• Other duties as assigned.

Tools

Microsoft Word

Excel

Google Workspace

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Center for Business Development and Community Outreach at Penn State Scranton provides continuing education, professional development, and career advancement programs in response to the region's educational and professional development needs. Our team serves students, working professionals, entrepreneurs, businesses, and community organizations by providing summer camps, workshops, professionally relevant courses, certificate programs, customized corporate training opportunities, and mentoring for those wishing to start and grow businesses.

We are currently seeking applications for a Part-Time (24 hr/weekly) Administrative Support Assistant. Hours may increase up to 40 hours in the for the end of June into July. The selected candidate must be available for the month of July, as this department is responsible for summer camps/programming. Specific scheduling questions can be addressed during the interview.

RESPONSIBILITIES

• Greeting customers and visitors
• Answering and directing telephone and email inquiries
• Ordering office supplies
• Assisting with events
• Scheduling meetings
• Maintaining calendars
• Gathering information and processing expenditures for payment
• Working with financial and registration software
• Ensuring the office is compliant with records management policies
• Processing mail
• Data entry, and establishing and maintaining work unit files and databases
• Other duties as assigned

REQUIREMENTS

• This position typically requires a High School diploma/GED or higher plus one year of related experience, or an equivalent combination of education and experience.
• Proficiency with standard computer applications and programs such as Microsoft Word, Excel, and Google workspace are required.
• This position requires a high level of organization and attention to detail, as well as professionalism and excellent verbal and written communication skills.
• The person filling this position must be team-oriented as this is a fast-paced interactive operation and must be a self-starter.

BACKGROUND CHECKS / CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use your online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.