Part Time - Administrative Staff I

Terracon; Woodway (TX); On-site; USD 2,066,400 - 3,030,720; Part time

Job summary

Terracon seeks a part-time office administrator with a heavy focus on fleet management. The role involves handling general admin duties, answering calls, greeting visitors, and maintaining files with confidentiality.

Proficiency in Word and Excel is expected, along with a valid driver's license. The position requires flexibility to pivot tasks as needed and a willingness to support various company functions.

Qualifications

• High school diploma or equivalent is required.
• Limited experience in office support activities is acceptable.
• A valid driver’s license with an acceptable violation history is required.

Responsibilities

• Provide general administrative support to a department or group of professionals.
• Answer and screen calls, greet visitors, and route messages.
• Type correspondence, documents and spreadsheets; input data where needed.
• Receive and respond to routine correspondence and maintain files and mail.
• Open, sort and route mail; copy and file documents; manage office supplies.
• Follow safety rules and participate in pre-task planning; report safety issues.
• Maintain quality standards on all projects.

Skills

Word processing

Excel

Data entry

Administrative support

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

General Responsibilities

This is a part-time position, in the office, with heavy focus on fleet management. We are a growing office and need someone who can easily pivot their focus as needed. Performs administrative and general office duties of a responsible and confidential nature. Must be comfortable with Word and Excel. Screens telephone calls and visitors. Routes or answers routine inquiries. Maintains files, department office supplies and mail. May be assigned to various functional areas of the company.

Essential Roles and Responsibilities

• Under direct supervision, provides general administrative support to a department and/or group of professionals of a basic and routine nature.
• Answer & screens calls and forwards messages. Greets visitors and informs office staff of arrival.
• Type correspondence, documents and spreadsheets. May input data into databases.
• Receives and responds to routine correspondence following established procedures.
• Maintains files of correspondence, reports, records and contracts.
• Opens, sorts and routes mail to the appropriate persons.
• Makes copies and files various documents.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.

Requirements

• High school diploma or equivalent.
• Limited experience performing office support activities required.
• A valid driver’s license with acceptable violation history.