Local Office Administrator

Terracon; Sarasota (FL); On-site; USD 30,000 - 45,000; Full time

Job summary

Terracon is looking for a Local Office Administrator in Sarasota, Florida, to manage daily office operations and provide administrative support for projects. You will coordinate office supplies, manage local office events, and assist project managers.

The ideal candidate should have at least 1 year of administrative experience and a high school diploma. A valid driver's license may be required. Join us to enhance operational efficiency and employee engagement.

Qualifications

• 1+ year of administrative experience required.
• Strong communication skills and proficiency in office management.
• Ability to coordinate multiple tasks efficiently.

Responsibilities

• Oversee daily office operations and maintenance.
• Coordinate office supplies and equipment maintenance.
• Assist project managers with documentation and reporting.

Skills

Office administration

Time management

Customer service

Communication

Education

High school diploma or equivalent

Job description

General Responsibilities

Oversee daily general office operations including but not limited to, coordinating all aspects of the daily office environment by performing tasks such as office maintenance, ordering office supplies, and other related tasks. The Local Office Administrator may also support fleet management administration activities, support the coordination of projects, and provide marketing support, as needed.

Essential Roles And Responsibilities

• Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
• Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys.
• Resolve general office related questions including matters such as timesheets.
• Support the office with computer replacements, asset inventory, and recycling old computers.
• Support local office, state, and federal employment law compliance through activities such as maintaining correct employment law posters.
• Assist project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports.
• Provide administrative support to draft and update marketing materials including formatting presentations & proposals.
• Participate in the annual budget request process for regional fleet ordering.
• Support local office fleet management through various administrative tasks such as reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and helping auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.
• Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).
• Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance.
• Support the administration of the vehicle/equipment telematics program.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• Minimum 1 year administrative experience required.
• A valid driver’s license with acceptable violation history may be required.