Part-Time Administrative & Operations Assistant for Orchestra

Rochester Symphony; Rochester (MN); On-site; USD 25,000 - 38,000; Part time

Job summary

Rochester Symphony is seeking an Administrative Assistant to report to the President/CEO and collaborate with the Music Director and Marketing Director. The role entails day-to-day operations, ticketing, donations, and donor communications for roughly 20 hours per week, with occasional evenings and weekends.

Growth opportunities exist, and applicants may also explore the Stage Production Manager position for more hours.

Qualifications

• Attentive to detail and able to manage multiple priorities.
• Bachelor’s degree in Business, Music, Liberal Arts, or equivalent preferred.
• Strong computer skills with MS Office and web-based platforms.

Responsibilities

• Oversee office operations, inventory, petty cash, and equipment.
• Process invoices and payments in accounting software; ensure accuracy and proper coding.
• Answer calls, monitor voicemail, and route mail to office email.
• Process ticket orders and donations and acknowledge gifts promptly.
• Maintain filing systems including CRM, vendor files, and musician contracts.
• Assist with concert production, education programming, and event planning as needed.

Skills

Attention to detail

Education

Bachelor’s degree in Business, Music, Liberal Arts, or equivalent

Tools

Microsoft Office Suite

Google Workspace

QuickBooks

PatronManager CRM

Job description

Rochester Symphony is seeking an Administrative Assistant to report to the President/CEO and collaborate with the Music Director and Marketing Director. The role entails day-to-day operations, ticketing, donations, and donor communications for roughly 20 hours per week, with occasional evenings and weekends.

Growth opportunities exist, and applicants may also explore the Stage Production Manager position for more hours.