PART TIME ADMINISTRATIVE ASSISTANT (IT)

Compass Group USA; Tampa (FL); On-site; USD 23,419 - 26,174; Part time

Benefits offered by this job

Training and Development

Retirement Plan

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits including Critical

Insurance

Hospital Indemnity Insurance

Job summary

Compass Group USA’s Chartwells Higher Ed is hiring a part‑time Administrative Assistant (IT) at USF Tampa. The role provides clerical support for food service programs and requires IT experience with strong customer service skills.

Front‑of‑house duties include answering phones, assisting management with documents and staffing, and maintaining records. The position involves data entry, vendor invoice processing, and preparing financial forms.

Qualifications

• IT experience and strong customer service are required.
• Clerical tasks and records management preferred.
• Professional phone and front‑desk communication skills.

Responsibilities

• Answer telephones and direct inquiries professionally.
• Assist management with confidential employment documents.
• Support staffing and coverage when staff are absent.
• Maintain friendly relations with staff, students and parents.
• Enter weekly cash sales and meal counts in the computer.
• Process vendor invoices and check pricing accuracy.
• Prepare monthly state claim forms and end‑of‑month reports.
• Attend safety meetings and maintain a safe work environment.
• Perform other duties as assigned.

Skills

IT Experience

Customer Service

Clerical Skills

Job description

Select how often (in days) to receive an alert:

• We are hiring immediately for a PART TIME ADMINISTRATIVE ASSISTANT (IT) position.
• Address: USF Tampa-4103 USF Cedar Circle Tampa FL 33620
• Schedule: PT; Varies. More information upon interview.
• Requirement: IT Experience, Customer Service
• Pay Range: $17.00 per hour to$19.00 per hour.

Appl ication Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due t o the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Vision
• Life Insurance/AD
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.