Part-Time Administrative Assistant I - Registrar

Kilgore College; Kilgore (TX); On-site; USD 14,000 - 17,000; Full time

Job summary

Kilgore College is seeking a Records Clerk within the Office of the Registrar to support an aggressive enrollment program and manage registration records. You will provide timely customer service and maintain accurate student data in the Jenzabar system, helping with drops, withdrawals, and transcript processing.

The role requires high school completion (an Associate degree is preferred), strong data-entry skills, and effective communication.

Qualifications

• High school diploma or HiSET/GED required; associate degree preferred.
• Proficiency in Word, Excel, Outlook; data entry required.
• Effective oral and written communication skills are essential.
• Ability to work independently and as part of a team.

Responsibilities

• Provide timely, professional customer service via phone, email, and in person.
• Update student data in the Jenzabar system.
• Process drop/withdrawal requests and assist with transfer credits.
• Communicate enrollment verifications, transcripts, and course descriptions as needed.
• Serve as backup for processing transcripts (Parchment/SPEEDE).
• Contribute to data accuracy and integrity of records.
• Provide general information about Kilgore College in written and oral form.

Skills

Microsoft Office

Data entry

Communication skills

Teamwork

Independent work

Education

High school diploma

Associate degree preferred

Tools

Poise

Jenzabar EX

Job description

Position Summary

As part of the Office of the Registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position manages records specific to registration processes.

Position Responsibilities

• Provide timely and professional customer service via telephone, email, and in person.
• Updates specific student data in the Jenzabar student information system
• Process drop/withdrawal requests
• Assist with transfer credit processes and degree clearance reviews
• Process document requests and communicate with requestors as needed regarding enrollment verifications, transcripts and course descriptions
• Serves as back up for downloading and processing Parchment and SPEEDE (electronic college) transcripts
• Contributes to data accuracy and integrity
• Provides general information about KC in both oral and written formats.
• Represent KC in a cordial, professional manner in both action and appearance
• Performs routine office duties
• Assists students, faculty, and staff with specific records questions
• Contribute to the overall welcoming environment of KC
• Other duties as assigned

Minimum Position Requirements

• High school or HiSET (GED) graduate, Associate degree preferred
• Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required
• Familiarity with the Poise or Jenzabar EX student information systems preferred
• Effective oral and written communications skills are a must
• This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member.

Supervisory Responsibilities

0 Full-Time Direct Reports 0 Part-Time Direct Reports

Physical Demands and Work Environment

• The ability to work with diverse populations is necessary
• This position is designated as security sensitive and requires a criminal background check
• Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds.

Safety

• Provide resources for safe operation of units.
• Create and support workplace safety.

Salary Range & Fringe Benefits

• The rate of pay is up to $10-$12 per hour depending on experience.
• Worker's compensation
• Participation in the retirement program through Teacher Retirement System of Texas

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College does not participate in the federal Social Security program.

Location & Availability

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Position Status

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

Equal Opportunity Statement

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities.

All positions are considered security-sensitive and subject to a background check pre-employment.

Know Your Rights Employment Notice

Employee Rights and Responsibilities Under the Family and Medical Leave Act