Part-Time Administrative Assistant I / II

Holland America-Princess (Holland America Dawson City Inn); Ambler (AK); On-site; USD 24,796 - 34,440; Part time

Job summary

Maniilaq Association is seeking a Part-Time Administrative Assistant I / II to support daily operations in Ambler, Alaska. The role involves front desk duties, typing, filing, scheduling travel, and coordinating with clinics to ensure quality patient care.

You will enter data, maintain filing systems, handle confidential information, and assist with travel authorizations and Medicaid-related arrangements while working non-exempt hours.

Qualifications

• High School diploma or GED within 6 months is preferred.
• Experience with computers is required.
• Must be able to type well enough to carry out essential duties.
• Medical terminology or health-related background desirable.

Responsibilities

• Greet patients at the front desk, answer phones, take and relay messages.
• Enter data from patient registrations to keep records current.
• Maintain clinic filing systems and organize charts for quick retrieval.
• Arrange patient travel and appointments, including Medicaid travel when needed.
• Assist with travel authorizations and coordinating with providers.

Skills

Typing

Filing systems

Customer service

Data entry

Travel coordination

Education

High School diploma or GED

One year clerical experience

Tools

Electronic Health Records

Office software

Job description

Maniilaq Association isa P.L. 93-638 Native/Indian Preference/EEO Employer

Part-Time Administrative Assistant I / II

Job Code:

2026:ABL-009

Location:

Ambler, Alaska

Program:

Community Health Aide Program

FT/PT Status:

Part Time

Job Responsibilities:

Maniilaq Association

5/2026

Title: Administrative Assistant I / II Pay Grade: 25/26

Program: Community Health Aide Program Status: Non-Exempt

Housing Priority: None Covered: Yes

POSITION SUMMARY

Performs administrative services for the daily operations including typing, filing and arranging travel. Communicates, assists, and refers as necessary to ensure quality health care to patients is being provided. Maintains village clinic routine. Assists with administrative requests from MHC, City Offices and/or IRAs, maintains office supplies. Participates in interdisciplinary work teams. As initial contact, uses positive attitude to represent the village clinic. Complies with state and regulatory agency requirements. Maintains strict confidentiality in regards to patient information received. Reports directly to Clinic Supervisor or designee.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Practices excellent customer service at the front desk greeting patients, answering phone calls, taking message, and delivering message to CHA/P’s.

Files all correspondence, reports, forms and patient charts in accurate location and in an orderly fashion within established timeframes.

Enters data from the patient registration form to maintain current patient information, and ensuring all consent forms are signed and in place prior to visit.

Enters appointments in CHA/Ps schedules in villages and notifies patients for appointments.

Pulls all charts as requested by CHA/Ps or appropriate personnel.

Maintains clinic records and establishes/updates filing systems to ensure the expeditious retrieval of information.

Notifies and arranges patient travel for Specialist Clinic, Outpatient, Women’s Health and Dental appointments.

Assist clients with correspondence and enrollment applications for Women, Infant & Children and Medicaid services.

Arranges Medicaid travel for patients/clients seeking health care services outside their community according to Maniilaq travel polices and procedures, Contacts VCC prior to authorizations in Anchorage for patients that are Medicaid eligible.

Verifies eligibility through appropriate channels

Completes travel authorizations ensuring that airlines receive the appropriate copy.

At times, works beyond normal business hours to arrange travel for emergency patients needing higher levels of care.

Announces and posts health clinic job vacancies every week through posting in public places, VHF announcements, social media, and word of mouth.

Maintains on-call calendar and keeps track of staffing, visiting providers, and other health services provided at the clinic.

Performs Other job-related duties as assigned by Clinic Supervisor.

Job Qualifications:

MINIMUM REQUIREMENTS

Administrative Assistant I:

High School diploma or have GED in hand within 6 months. Experience with computers. Must be able to type well enough to carry out essential job duties. Experience in creating and maintaining filing systems. Ability to deal with people in a friendly manner both in person and on the telephone. Medical terminology or other health-related background desirable.

Administrative Assistant II:

High School diploma or equivalent. One year clerical work experience. Experience with computers and Electronic Health Records required. Experience with travel requisitions required. Must be able to type well enough to carry out essential job duties. Experience in creating and maintaining filing systems and data entry. Ability to deal with people in a friendly manner both in person and on the telephone. Medical terminology or health-related background require.

Other Job Information (if applicable):

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required of personnel in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To essential duties and meet the physical demands. Reasonable accommodations may be make to enable individuals with disabilities to meet these conditions.