Part-Time Administrative Assistant for International Programs

Gustavus Adolphus College; Saint Peter (MN); On-site; USD 25,000 - 28,000; Part time

Job summary

Gustavus Adolphus College is seeking an Administrative Assistant (Part-Time) in the Center for International & Cultural Education. You will manage daily operations, budgets, and serve as the hub for Study Abroad inquiries, while mentoring student workers.

The role supports budgets, event planning, and coordination of study-away programs, requiring a proactive, detail-oriented professional in a vibrant campus setting.

Qualifications

• High School diploma or equivalent.
• 2+ years of administrative support or similar experience.
• Strong written and verbal communication skills.
• Ability to multitask and maintain attention to detail.
• Commitment to fostering an inclusive work environment and effective communication with diverse populations.
• Proficiency in Google Workspace and Microsoft Office Suite with data management in spreadsheets.

Responsibilities

• Budget management: track spending, assist director with budget reports.
• Expense reconciliation: handle staff and department credit card expenses, invoices, deposits.
• Office logistics: manage supplies, equipment, and travel requests.
• Student support: assist students with program applications and insurance information.
• Mentor student workers and guide departmental projects.
• Maintain student records and ensure compliance with procedures.
• Oversee office communications: calls, emails, visitors; coordinate with other offices.
• Print emergency materials for faculty-led courses.
• Plan departmental events and manage external communications.

Skills

Strong written and verbal comms

Multitasking

Attention to detail

Diversity & inclusion comms

Budget tracking

Google Workspace & MS Office

Education

High School diploma or equivalent

Associate or bachelor’s degree (preferred)

Tools

Google Workspace

Microsoft Office Suite

Job description

Gustavus Adolphus College is seeking an Administrative Assistant (Part-Time) in the Center for International & Cultural Education. You will manage daily operations, budgets, and serve as the hub for Study Abroad inquiries, while mentoring student workers.

The role supports budgets, event planning, and coordination of study-away programs, requiring a proactive, detail-oriented professional in a vibrant campus setting.