Part-time Administrative Assistant - Engineering

Hyatt Hotels Corporation; Santa Clara (CA); On-site; USD 31,000 - 44,000; Part time

Job summary

Hyatt Hotels Corporation seeks a Part-time Administrative Assistant - Engineering to support the engineering team at Grand Hyatt Deer Valley and Hyatt Regency Huntington Beach Resort & Spa. The role focuses on clerical tasks, scheduling, and vendor coordination in a fast-paced hotel environment.

The ideal candidate will manage calendars, coordinate with departments, and assist with expense tracking and contract administration, starting at $27 per hour.

Qualifications

• Organizational skills and attention to detail required.
• Strong communication and teamwork abilities.
• Proficiency with computers and hotel software.
• Ability to manage calendars and travel plans for supervisors.

Responsibilities

• Assist maintenance department personnel and perform guest room maintenance inspections.
• Schedule 3rd party vendors and dispatch calls.
• Handle office/clerical tasks and expense tracking.
• Maintain calendars, travel plans and communication with departments.

Skills

Organizational skills

Communication skills

Computer proficiency

Calendar management

Tools

Birchstreet procurement system

Hotsos Work Order Management System

CMMS

SMS system

Job description

Close Inclusive Collection Job Postings Notification

"I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step out of your comfort zone."

"I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step out of your comfort zone."
Peggy Focheux Duval: Director of Learning & Development, France

Part-time Administrative Assistant - Engineering

Administrative

Administrative

Part-time

Hourly US Dollar (USD) pay basis

Summary

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.

The Engineering Coordinator will be responsible primarily for assisting the maintenance department personnel, performing guest room maintenance inspections, scheduling 3rd party vendors, dispatching calls, and handling office/clerical work. This position reports directly to the Director of Engineering to provide support in the daily departmental execution of tasks to include, expense tracking, inventory control, contract administration, and maintaining communication to all departments of the hotel, especially housekeeping, the front office and finance.

This person must maintain calendars/meetings schedules and travel plans for supervisor. Organizational skills, computer proficiency, and communication skills are a must. Position starts at $27 per hour.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications

• Oversee and coordinate the guest room PM and air filter replacement program
• Organize and maintain inventory of supplies
• Coordinate and complete month end closing
• Organize and update checkbook
• Participate in Capital improvement projects
• Utilize Company procurement system (Birchstreet)
• Coordinate CMMS tasks for Asset Management Preventative Maintenance
• Coordinate billing
• Utilize the Work order Management System (Hotsos)
• Learn and understandsomeaspects of the SMS system
• Create and maintain monthly work orders for routine maintenance tasks
• Maintain and update building equipment lists, maintenance history, including supplementary materials such as service and parts manuals
• Participate in safety meetings and conduct monthly trainings
• Maintain and update the PM module within the work order management system
• Assist in day to day supervision of team

Grand Hyatt Deer Valley | Multiple Locations

Hyatt Regency Huntington Beach Resort and Spa | Huntington Beach , CA , US

Our family is always growing. Want to be in the know?