Part-Time Administrative Assistant: Citywide Support & Docs

City of Redlands; Redlands (CA); On-site; USD 27,000 - 39,000; Full time

Job summary

The City of Redlands seeks a detail-oriented clerical assistant to support the City Clerk's Office. Under supervision, you will perform a variety of administrative tasks, handle public inquiries, process records, and assist with calendars and meetings.

This position pays $23.98 per hour and is part of an eligibility list to fill vacancies citywide; the work involves standard office duties, occasional travel to different sites, and handling confidential information.

Qualifications

• One year of clerical experience assisting management or administrative staff.
• Equivalent to a high school diploma.
• Ability to travel to different sites and locations.
• Regularly required to talk or hear; stand, walk and use hands.

Responsibilities

• Performs a wide variety of administrative and clerical duties in support of the assigned Department.
• Relieves management and staff of a variety of administrative details.
• Plans, organizes and carries out administrative assignments.
• Researches, compiles and organizes information and data from various sources.
• Serves as initial contact/resource person for the assigned office; screens calls, visitors and mail.
• Explains regulations, procedures, policies, systems, rules and precedents in response to inquiries and complaints.
• Responds to complaints and requests for information; researches and gathers information.
• Refer more technical questions to appropriate City staff and ensures follow-up.
• Types, formats, composes, proofreads, and produces a wide variety of reports, letters, memoranda, spreadsheets and charts.
• Maintains calendars of department activities, meetings, and events.
• Prepares, copies, and distributes meeting agendas and related materials.

Skills

Clerical experience

Education

High school diploma equivalent

Job description

The City of Redlands seeks a detail-oriented clerical assistant to support the City Clerk's Office. Under supervision, you will perform a variety of administrative tasks, handle public inquiries, process records, and assist with calendars and meetings.

This position pays $23.98 per hour and is part of an eligibility list to fill vacancies citywide; the work involves standard office duties, occasional travel to different sites, and handling confidential information.