Part-Time Administrative Assistant

Aston Carter; Stamford (CT); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance (Voluntary)

Paid time off (PTO)

Job summary

Aston Carter is hiring a Part-Time Administrative Assistant (Bilingual) to support day-to-day office and building operations in Stamford, CT. The role involves front desk duties, hospitality support, and light facilities coordination in a professional environment.

The ideal candidate will be bilingual (Spanish or Russian), highly organized, and comfortable engaging with diverse visitors, vendors, and occupants. Strong MS Office skills and customer-focused demeanor are essential.

Qualifications

• Bilingual in Spanish or Russian required.
• Experience in administrative support, reception, or office coordination preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel) required.
• Strong communication and interpersonal skills.
• Professional, friendly, and customer-focused demeanor.
• Able to manage multiple priorities independently.

Responsibilities

• Serve as the first point of contact for visitors, vendors, and guests.
• Answer phones and direct inquiries appropriately.
• Support daily office and facilities operations.
• Coordinate meeting room setup and hospitality services.
• Assist with visitor management and building access procedures.
• Submit and track maintenance requests and work orders.
• Coordinate with vendors, contractors, and building management.
• Monitor office supplies and place orders as needed.
• Receive and distribute mail, packages, and deliveries.
• Maintain organized records and administrative files.
• Assist with special projects and general administrative support.

Skills

Bilingual: Spanish or Russian

Customer service orientation

Strong communication

Organizational skills

Multitasking

Punctual and reliable

Tools

Microsoft Office

Job description

Part-Time Administrative Assistant (Bilingual)

Location: Stamford, CT

Job Type: Part-Time, 6-Month Contract

Schedule: 25 Hours per Week

Work Schedule

• Monday, Tuesday, Friday: 9:00 AM - 1:00 PM

• Wednesday, Thursday: 1:00 PM - 5:00 PM

Position Overview

We are seeking a dependable and service-oriented Administrative Assistant to support day-to-day office and building operations in Stamford, CT. This role combines front desk responsibilities, hospitality support, and light facilities coordination to ensure a professional, safe, and welcoming environment for employees, guests, and visitors.

The ideal candidate is bilingual in Spanish or Russian, highly organized, and comfortable interacting with a diverse group of visitors, vendors, and building occupants.

Key Responsibilities

• Serve as the first point of contact for visitors, vendors, and guests

• Answer phones and direct inquiries appropriately

• Support daily office and facilities operations

• Coordinate meeting room setup and hospitality services

• Assist with visitor management and building access procedures

• Submit and track maintenance requests and work orders

• Coordinate with vendors, contractors, and building management as needed

• Monitor office, kitchen, and facility supplies and place orders when necessary

• Receive and distribute mail, packages, and deliveries

• Maintain organized records, logs, and administrative files

• Assist with special projects and general administrative support

Qualifications

• Bilingual in Spanish or Russian required

• Previous experience in administrative support, reception, office coordination, facilities support, or customer service preferred

• Strong communication and interpersonal skills

• Professional, friendly, and customer-focused demeanor

• Proficiency with Microsoft Office (Outlook, Word, Excel)

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities independently

• Reliable, punctual, and proactive

Preferred Experience

• Front desk or receptionist experience

• Facilities, property management, building operations, or office services experience

• Experience interacting with vendors, maintenance teams, or contractors

• Hospitality or customer service experience

Job Type & Location

This is a Contract position based out of Stamford, CT.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Stamford, CT.

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a fully onsite position in Stamford,CT.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.