Part-Time Administrative Assistant

CITY OF GEORGETOWN; Georgetown (KY); On-site; USD 25,000 - 36,000; Part time

Job summary

The City of Georgetown in Georgetown, KY is seeking a Part-Time Administrative Assistant to support the fire department's administrative functions. The role focuses on scheduling, mail handling, report preparation, and ensuring accuracy of documents in a fast-paced office environment.

Qualified candidates typically hold a high school diploma and have strong computer skills and typing speed. Valid Kentucky driver's license is required; prior government experience is a plus.

Qualifications

• Associate degree in Public Administration/Business Administration or closely related field with three years' general government work experience.
• Additional coursework or related work experience may substitute for required experience.
• Knowledge of City government and applicable laws and ordinances.

Responsibilities

• Schedule skilled, semi-skilled, and/ or manual labor for fire department buildings and grounds.
• Schedule vehicle maintenance for fire department fleet and process incoming mail.
• Prepare reports and maintain confidential information for the Chief’s office.

Skills

Typing

Computer literacy

Office equipment

Education

Associate degree in Public Administration/Business Administration

Tools

Microsoft Office

Job description

Job Details: Job Location: City of Georgetown - Georgetown, KY, Position Type: Part Time, Education Level: High School, Salary Range: $22.12 - $22.12Hourly, Travel Percentage: None, Job Shift: Day

Part-Time Administrative Assistant

Equal Opportunity Employer

Drug Free Workplace

Any applicant who needs an ADA accommodation in the employment selection process will request the accommodation from the human resources director.

Applicants have rights under Federal Employment Laws. See links below.

Family Medical Leave Act

Equal Employment Opportunity

Equal Employment Opportunity Supplement

Employee Polygraph Protection Act

CHARACTERISTICS OF POSITION

Under supervision, schedules skilled, semi-skilled, and/or manual labor work activities in the construction, maintenance and cleanliness of fire department buildings and grounds, as well as schedules vehicle maintenance for fire department fleet; performs other related work as required. Receives and processes incoming mail. Ensures all written materials are grammatically correct. Transcribes reports and other materials. Reviews and collects information from various sources; compiles and prepares reports for department. Maintains strict confidentiality with information going in and out of the Chief’s office. May perform other related duties as assigned by the Chief.

GENERAL DUTIES AND RESPONSIBILITIES

• Essential: Under supervision, schedules skilled, semi-skilled, and/or manual labor work activities in the construction, maintenance and cleanliness of fire department buildings and grounds, as well as schedules vehicle maintenance for fire department fleet; performs other related work as required. Schedules preventative maintenance duties on vehicles and equipment. Requisitions equipment, tools, supplies and materials. May prepare required reports and records. May perform other duties in the department as requested.
• Non-essential: None

Qualifications: MINIMUM QUALIFICATIONS/REQUIREMENTS

Training and/or Experience: Associate degree in Public Administration/Business Administration or closely related field supplemented by three years’ work experience, preferably with general government. Additional college level coursework in a closely related field of study or specialized training (skill/trade) from an accredited educational institution may be substituted for required work experience; likewise, additional closely related work experience (including administrative/supervisory) may be substituted for educational training on a year-per-year basis.

SPECIAL KNOWLEDGE, SKILLS AND ABILITIES

Knowledge: Thorough knowledge of practices, procedures, systems, ordinances and policies of Fire Department. Thorough knowledge of business English, spelling, arithmetic, punctuation, grammar, and filing. Knowledge of standard office equipment. Knowledge of City government and applicable federal, state and local laws and ordinances.

Skills: Skill in the use of computer and other standard office equipment.

Abilities: Ability to gather information and to prepare and maintain clear and concise reports. Ability to review forms, reports and other types of documents ensuring accuracy and completeness. Ability to type accurately. Ability to establish and maintain effective working relationships with City officers, employees and the general public

SPECIAL LICENSING REQUIREMENTS

Valid Kentucky driver’s license

Additional Requirements

Instructions: General

Processes: Must maintain flexibility in daily operations.

Review of Work: Occasional spot-checks work while it is being done.

Analytical Requirements: Analysis based on precedent.

Public/Internal Contact: Public 50%; internal 50%.

Mental Effort: Moderate to Heavy

Interruptions: Constant

Work Environment: Office Setting

Physical Demands:

Lifting: Work is typically performed in an office setting requiring intermittent sitting, standing, or stooping. Lifting objects (less than 25 pounds) is a requirement.

Use of Equipment: Normal office equipment (telephone, computer, copier, etc.).

Vehicle Operations: May occasionally operate vehicle.

Drug Free Workplace Policy: All employees of the City shall be always and remain drug and alcohol free when working for the City or engages in activities related to that work.