Part-Time Admin & Project Coordinator (Hybrid)

University of Michigan; Ann Arbor (MI); On-site; USD 25,000 - 36,000; Part time

Job summary

University of Michigan's Michigan Public Health department invites applications for a part-time (50%) Project Coordinator to join the CASCADE Lab's efforts in cancer survivorship research. This term-limited appointment runs for one year from start date, with possible extension based on performance and funding.

Responsibilities include calendar management, event coordination, travel arrangements, study organization, and manuscript support.

Qualifications

• Bachelor's degree and one year of secretarial and/or administrative experience or equivalent combination.
• Proven ability to prioritize, meet deadlines and produce detailed, accurate work.
• Demonstrated ability to work well in a team and independently with good judgment.
• Excellent computer skills (MS Word, PowerPoint, Excel, Google and calendaring platforms)
• Excellent oral and written communication skills and proofreading skills

Responsibilities

• Calendar and Email Management: Provide calendar and time management support to leadership; schedule meetings, manage invitations, reserve rooms, prepare rooms, and arrange equipment.
• Event Coordination: Plan and coordinate events, including leadership and staff activities; coordinate venue, catering, A/V and other needs.
• Travel Arrangements: Develop itineraries, book flights, ground transportation and hotels; manage conference registrations and travel expense reports.
• Meeting and Seminar Support: Prepare agendas/minutes, track actions, coordinate follow-ups; arrange Zoom meetings.
• Purchasing: Order and track supplies; use M-Pathways Procurement systems; document financial transactions; submit reimbursements.
• Proposal and Manuscript Assistance: Compile documents for funding proposals; update biosketches; track manuscripts and references.
• Study Organization: Triage emails, process participant incentives, mail documents; organize presentations/webinars/newsletters and biospecimen kits.
• Teaching assistance: Copying, organize course sites, communicate with students, schedule guest lectures.
• Other tasks as needed by PIs.

Skills

Strong organization

Teamwork

Excellent communication

MS Word

PowerPoint

Excel

Google Calendar

Education

Bachelor's degree

Tools

MS Word

PowerPoint

Excel

Google Calendar

Job description

University of Michigan's Michigan Public Health department invites applications for a part-time (50%) Project Coordinator to join the CASCADE Lab's efforts in cancer survivorship research. This term-limited appointment runs for one year from start date, with possible extension based on performance and funding.

Responsibilities include calendar management, event coordination, travel arrangements, study organization, and manuscript support.