Part-Time, Admin Assistant, Play & Competition

(USTA) United States Tennis Association; Orlando (FL); Hybrid; Part time

Job summary

Join a passionate team at the USTA, the national governing body for tennis, as an administrative assistant. You will support Team USA's operations, enhancing player and coach programs. This hybrid role in Orlando offers flexibility and an opportunity to contribute to the growth of tennis across the nation.

Qualifications

• At least three years of administrative experience.
• Background in tennis is helpful but not required.

Responsibilities

• Assist in daily operational activities for the Team USA department.
• Provide administrative and clerical support for program delivery.
• Support logistics for conferences and meetings.

Skills

Communication

Organizational Skills

Attention to Detail

Tools

Microsoft Office

G-Suite

Adobe Photoshop

Zoom

Google Meet

Job description

2 days ago Be among the first 25 applicants

Who We Are

We are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport’s growth on every level in the United States, from local communities to the professional stage, including the US Open.

Why Work for the USTA?

We are a passionate team of staff and volunteers dedicated to growing the sport of tennis and making it accessible to all. We strive to remove barriers and create opportunities for everyone to participate. Don’t know tennis? Don’t worry, you can still find your place in the game!

The Role

Assist in daily operational activities for the Team USA department, providing administrative and clerical support to enhance program and service delivery supporting American players and coaches.

1. Perform administrative tasks supporting initiatives across Junior, Collegiate, Professional, and Olympic/Paralympic pathways.
2. Support projects related to player development, coaching, and Team USA events.
3. Assist with logistics for conferences and meetings, including guest management, site coordination, and VIP experiences.
4. Provide onsite support at National Campus and Team USA events, including check-in, distribution of materials, and tournament desk operations.
5. Coordinate and schedule meetings, prepare agendas, and track action items.
6. Draft and format documents such as reports, letters, and presentations.
7. Maintain databases, reports, and communication lists.
8. Support virtual meetings and webinars, including presentation and recording support.
9. Handle administrative tasks like scanning, mailing, and shipping logistics.
10. Track attendance and participation at events and trainings.
11. Process invoices, travel reimbursements, and purchase requests.
12. Maintain records for contracts, W9s, waivers, and other documents.
13. Arrange domestic and international travel for staff, coaches, and athletes.
14. Support special projects and perform other duties as assigned by management.

Who You Are

• At least three years of administrative experience.
• Background in tennis is helpful but not required.
• Proficient in Microsoft Office, G-Suite, Adobe Photoshop, and virtual meeting platforms like Zoom and Google Meet.
• Quick learner of new programs and processes.
• Excellent communication and organizational skills, with attention to detail.
• This position is hybrid/flex in Orlando, allowing remote and on-site work per current policies. Please check with HR for updates.

The hourly salary is $18.00, with 25-28 hours per week. The final salary depends on experience, skills, and location.

Come One, Come All

We encourage interested candidates to apply and share how they can contribute to our team. USTA is committed to equal employment opportunities for all individuals, regardless of age, disability, race, gender, or other protected statuses.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Part-time
• Job function: Administrative