Part-Time, Admin Assistant, Play & Competition

United States Tennis Association (USTA); Orlando (FL); Hybrid; USD 10,000 - 60,000; Part time

Job summary

The USTA is seeking a Part-Time Administrative Assistant to support Team USA operations. This role involves administrative tasks, event support, and coordination of meetings. Ideal candidates should have strong communication and organizational skills, with a minimum of three years of administrative experience. The position is hybrid, allowing for both remote and on-site work in Orlando.

Qualifications

• Minimum three years of administrative experience.
• Advanced proficiency in Microsoft Suite & G-Suite.
• Excellent verbal, written, and interpersonal skills.

Responsibilities

• Assist in day-to-day operational activities for Team USA.
• Provide onsite event support at National Campus.
• Process invoices, check requests, and travel reimbursements.

Skills

Communication

Organizational Skills

Interpersonal Skills

Attention to Detail

Education

Equivalent administrative experience of a minimum of three years

Tools

Microsoft Suite

G-Suite

Adobe Photoshop

Zoom

GoogleMeet

Job description

Part-Time, Administrative Assistant, USA Tennis

ID

2025-4637

# of Openings

1

Category

Event Operations

Company : Name

US-FL-Lake Nona

Who We Are

We are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport's growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open.

Why Work for the USTA?

We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Don't know tennis? Don't worry, you can still find yourself in the game!

The Role

Assist in day-to-day operational activities for the Team USA department, providing administrative and clerical support to enhance the delivery of programs and services supporting the development of American players and coaches.

Perform general administrative tasks to support Team USA key initiatives, including Junior, Collegiate, Professional, and Olympic/Paralympic pathways
• Support projects and tasks related to player development, coaching initiatives, and Team USA events and activations
• Assist with conference and meeting logistics for small to mid-sized gatherings, including guest list management, site coordination, shipping and receiving of materials, and supporting VIP and stakeholder experiences
• Provide onsite event support at National Campus and Team USA events: player and coach check-in, prepare and distribute welcome packages and credentials, assist with equipment organization, and support tournament desk operations as needed
• Coordinate and schedule conference calls, virtual meetings, and in-person meetings, including preparing agendas and tracking action items
• Draft, edit, and format various documents such as meeting materials, letters, memos, reports, surveys, presentations, and event summaries
• Compile and maintain accurate databases, distribution lists, and reports relevant to Team USA activities and communications
• Provide virtual support for meetings and webinars, including presentation assistance, backend support, recording management, and distribution
• Assist with administrative tasks such as document scanning, copying, mail processing, and shipping logistics
• Track and report attendance and participation for Team USA meetings, trainings, and events
• Process invoices, check requests, purchase orders, and travel reimbursements through Concur or other USTA platforms
• Gather and maintain organized records for contracts, W9s, COIs, waivers, and other required documents
• Make domestic and international travel arrangements for staff, coaches, and athletes as directed
• Support special projects and perform additional duties as assigned by the Managing Director and Project Coordinator for Team USA

Who You Are

• Equivalent administrative experience of a minimum of three years.
• A tennis-playing background is helpful.
• Advanced proficiency in Microsoft Suite & G-Suite (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms), Adobe Photoshop, and virtual meeting platforms such as Zoom & GoogleMeet.
• Possess the ability to learn & manipulate new programs and processes.
• Excellent verbal, written, and interpersonal skills.
• Interpersonal & organizational skills - clear, friendly written and verbal communicator with extreme attention to detail.
• This position is designated as "hybrid/flex" in Orlando and may allow remote and on-site work. Any such position must meet the current USTA hybrid/flex requirements, as updated occasionally. Please consult HR for the most current policy

The expected salary for this position is $18.00 hourly rate and 25 - 28 hours a week. This range does not include any additional pay or benefits for which a person may qualify. The actual base salary offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, the years of relevant experience, their unique skills, and the location from which they will be performing the job.

Come One, Come All

We strongly encourage you to apply if you're interested; we'd love to learn how you can "serve" our team with your unique experience!

USTA is dedicated to providing equal employment opportunities for all individuals, regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity, or expression, pregnancy, veteran status, marital status, family status, alienage or citizenship status, creed, genetic information, or any other status protected by applicable federal, state, or local law.