Parole & Probation Administrative Assistant II

State of Nevada; Pahrump (NV); On-site; USD 42,000 - 54,000; Full time

Job summary

State of Nevada in Pahrump is seeking an Administrative Assistant 2 to support the Parole and Probation Division. The role involves maintaining records, composing correspondence, data entry, and office management, including budget monitoring and reception duties.

Candidates must have a high school diploma or equivalent and clerical experience; alternative paths include Nevada state service Administrative Assistant I or an equivalent combination of education and experience.

Qualifications

• Graduation from high school or equivalent; two years clerical/administrative support experience.
• Experience maintaining records and files and preparing materials using a PC/word processor.
• Experience assisting customers with forms and applications; or one year as Administrative Assistant I in Nevada State service.
• Equivalent combination of education and experience acceptable.

Responsibilities

• Maintain records, compose/edit correspondence, and perform data entry.
• Office management, budget monitoring and accounts maintenance.
• Answer phones, reception, and distribute materials; process documents.
• Supervise a unit of clerical staff and coordinate unit activities.
• Prepare financial records, accounts payable/receivable, and coding.
• Format, edit, and produce complex materials; manage filing systems.
• Assist management with budget preparation and historical data extraction.
• Process payroll-related documents and time adjustments as needed.

Skills

Data entry

Recordkeeping

Budget monitoring

Typing

Office management

Communication skills

Education

High school diploma or equivalent

Job description

State of Nevada in Pahrump is seeking an Administrative Assistant 2 to support the Parole and Probation Division. The role involves maintaining records, composing correspondence, data entry, and office management, including budget monitoring and reception duties.

Candidates must have a high school diploma or equivalent and clerical experience; alternative paths include Nevada state service Administrative Assistant I or an equivalent combination of education and experience.