Parks Program and Event Coordinator

Bargersville; Bargersville (IN); On-site; USD 40,000 - 50,000; Full time

Job summary

Bargersville is seeking an Program & Event Coordinator to plan and operate recreation programs, community events, and facility activities. You will manage logistics, registrations, instructors, volunteers and seasonal staff to deliver outstanding participant experiences.

Under the Assistant Director, you will develop innovative programs for all ages and coordinate daily event operations while ensuring excellent customer service and accurate program information across channels.

Qualifications

• Bachelor’s Degree in Parks & Recreation, Event Management, Education, Hospitality or related field.
• 1–3 years of recreation programming or event coordination experience preferred.
• Experience working with the public.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong interpersonal, organizational, and communication skills.
• Ability to perform physical activities including lifting, standing, walking, bending, and setting up program/event spaces.
• CPR/AED and First Aid Certification is required (Town will provide).
• Valid Indiana Driver’s License (or ability to obtain one within three months if out-of-state).

Responsibilities

• Develop, organize and implement recreation programs serving youth, teens, adults, families and seniors.
• Identify community interests and recommend new programs.
• Coordinate instructors, supplies and program materials.
• Coordinate day-to-day logistics for community events including vendor and equipment coordination, activity setup, entertainment schedules, and on-site operations.
• Maintain accurate program information in all communication areas including recreation software, social media, website, and newsletters.
• Create registration schedules, monitor enrollment, prepare instructor information.
• Coordinate facility needs and verify readiness for events.
• Assist with recruiting staff, schedule instructors and volunteers, provide orientation and training and supervise staff during programs and events.
• Promote department programs and events through various means of communication.
• Prepare program information for seasonal guides and brochures.
• Assist with development of promotional materials.
• Coordinate supply purchases, monitor inventories and maintain equipment.
• Assist with department projects as assigned.

Skills

Communication skills

Organizational skills

Interpersonal skills

Customer service

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

The Program & Event Coordinator is responsible for the day-to-day planning, implementation and successful operation of recreation programs, community events and facility activities. This position coordinates logistics, registration, instructors, volunteers, seasonal staff and event operations while ensuring exceptional customer service and participant experiences.

Working under the direction of the Assistant Director, this position develops and delivers innovative recreation opportunities for youth, teens, adults, families and seniors while coordinating daily event logistics and program administration.

Role Expectations:

• Develop, organize and implement recreation programs serving youth, teens, adults, families and seniors
• Identify community interests and recommend new programs
• Coordinate instructors, supplies and program materials
• Coordinate day-to-day logistics for community events including vendor and equipment coordination, activity setup, entertainment schedules, and on-site operations
• Maintain accurate program information in all communication areas including recreation software, social media, website, and newsletters.
• Create registration schedules, monitor enrollment, prepare instructor information
• Coordinate facility needs and verify readiness for events.
• Assist with recruiting staff, schedule instructors and volunteers, provide orientation and training and supervise staff during programs and events
• Promote department programs and events through various means of communication
• Prepare program information for seasonal guides and brochures
• Assist with development of promotional materials
• Coordinate supply purchases, monitor inventories and maintain equipment.
• Assist with department projects as assigned.

About You:

• Bachelor’s Degree in Parks & Recreation, Event Management, Education, Hospitality or related field.
• One to three years of recreation programming or event coordination experience preferred.
• Experience working with the public.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong interpersonal, organizational, and communication skills.
• Ability to perform physical activities including lifting, standing, walking, bending, and setting up program/event spaces.
• CPR/AED and First Aid Certification is required (Town will provide).
• Valid Indiana Driver’s License (or ability to obtain one within three months if possessing an out-of-state license)