Parks Office Manager II

York County Government; South Carolina; On-site; USD 24,000 - 26,000; Part time

Benefits offered by this job

401K Plan

Student Loan Forgiveness

Insurance (Critical/Cancer)

Wellness Screenings

Employee Assistance

Professional Development

Job summary

York County Government’s Parks Department seeks a temporary Office Manager II to coordinate administrative and financial operations for Field Day Park. This role supervises staff, handles accounts receivable, cash deposits, and budgeting while delivering excellent visitor service.

The position averages up to 29 hours per week, includes occasional nights and weekends, and requires an Associate’s degree with 3 years of experience. CPR/First Aid may be required.

Qualifications

• Associates degree required with 3 years of admin/clerical support experience or equivalent
• Experience coordinating, supervising staff, and handling customer inquiries

Responsibilities

• Direct and supervise assigned staff and coordinate daily work schedules.
• Manage accounts receivable and daily cash deposits; reconcile transactions.
• Maintain office budget, records, reports, and procurement; process purchases and requisitions.
• Greet visitors, provide customer service by phone and in person; route calls as needed.
• Plan and promote park events and assist with setup/teardown.
• Troubleshoot computer system issues with MIS and software vendors.

Skills

Customer service

Staff supervision

Budgeting

Office administration

Cash handling

MIS software

Education

Associate’s Degree

Tools

MIS software

Job description

The Parks Department is hiring a temporary Office Manager II (up to 29 hours weekly to join our team with Field Day Park. The purpose of this position is to coordinate and manage all administrative, financial and daily operations of assigned park and supervise the work of assigned staff.

Salary Range/Grade 112:

$21.63, salary is determined based on experience and education.

Work Schedule:

Temporary position for up to 9 months, averaging up to 29 hours per week to include occasional night and weekend work depending on operational needs.

Duties and Responsibilities:

• Assists with directing, and supervising assigned staff.
• Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
• Provides customer service to telephone callers and/or forwards calls to appropriate staff; takes messages, relays information via radio or telephone to field staff; as well as greets and assists visitors.
• Assists guests with park related questions and making facility and shelter reservations. Performs facility check-ins and check outs and membership sales. Maintains customer database.
• Processes accounts receivables; follows up on overdue accounts.
• Manages daily cash deposits and reconciliations.
• Maintains office budget and monitors accounts to ensure funding is in place for each purchase.
• Maintains bookkeeping system, monthly reports, purchase orders, and requisitions.
• Orders and maintains office supplies.
• Performs general administrative/clerical work as required, including but not limited to entering and retrieving computer data, processing daily mail, copying and filing documents, sending and receiving faxes, assembling materials, and maintaining lists and logs, etc. Operates the park office and facilities and assisting with stocking and ordering inventory. Completes a daily report of all sales activity.
• Plans and promotes special events such as movies in the park, music events, holiday events and other special events. Assist with set up and tear downs during special department events.
• Trouble shoot computer system issues with MIS and industry-specific software vendors to keep systems operational.
• Performs related work as assigned.

Minimum Education and Experience:

• Associate’s Degree.
• Three (3) years of administrative, clerical support experience or an equivalent combination of education, training and experience.

Special Certifications and Licenses:

CPR and First Aid Certifications are required or the ability to obtain.

Applicants with equivalent experience and/or education may be considered.

Our Total Compensation Temporary Package

• Compensation – competitive market-rate pay, and negotiable based on qualifications.
• Deferred Compensation 401K Plans
• Public Loan Forgiveness Program (Student Loan Forgiveness Program)
• Critical Care and Cancer Insurance
• Wellness Screenings
• Employee Assistance Programs
• Professional Development / Trainings / Conferences

Physical Demands:

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Americans with Disabilities Act Compliance:

York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Standard Clauses:

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

York County is located in the Piedmont region, between the Broad River and the Catawba River. Its diverse landscape is home to family-friendly towns/cities, a progressive urban region and lakefront communities. We are excited you want to join our team and recognize that our employees are the foundation of our success.

Mission Statement

York County provides quality public services in an open, efficient, and responsive manner.

Vision Statement

York County provides an environment where all citizens and businesses can thrive and succeed.

Core Values - Excellence through Professionalism

Respect -

respect builds bridges, not silos. Golden rule - treat others as you want to be treated.

Dedicated

- strong work ethic. Persistence, reliability and commitment to do your best.

Integrity

- do the right thing instead of what is convenient. Displaying strong moral principles.

Knowledgeable

- ready and able. Having the right competencies necessary for achievement.

Friendly

- service with a smile. Being respectful, pleasant and helpful to ALL.