Park Admin & Operations Supervisor

New York State Parks, Recreation & Historic Preservation; City of Niagara Falls (NY); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement benefits

Job summary

New York State Parks, Recreation & Historic Preservation is seeking an Administrative Support Specialist in Niagara Falls to handle correspondence, scheduling, records, and procurement. You will also work with BETS, HRIS, and LATS data, support seasonal hiring, and assist with public inquiries and policy compliance.

The role requires strong Microsoft Office skills, a valid driver's license, and the ability to manage filing systems and coordinate office operations in a park setting.

Qualifications

• Three years of experience in park operations or related facilities management with supervisory duties.
• Associate degree or 60 college credits and one year of supervisory experience preferred.
• Proficiency with Microsoft Outlook, Word and Excel required.

Responsibilities

• Provides administrative support: managing correspondence, scheduling meetings, and maintaining records.
• Assists with procurement, inventory control, and revenue reporting.
• Processes seasonal hiring packets and training records.
• Handles inquiries from staff and the public, providing information and directing as appropriate.
• Coordinates office operations to ensure efficiency and compliance with policies.
• Organizes and safeguards filing systems (paper and electronic).
• Enters information into spreadsheets and databases (BETS, HRIS, LATS).
• Answers calls, takes messages, and transfers calls to appropriate individuals.
• Tracks daily freight and parcel deliveries and balances monthly vehicle use reports.
• Uploads vehicle use reports and balances monthly fuel/mileage data for park vehicles.
• Performs preventative maintenance on equipment and assists with restrooms upkeep.

Skills

Supervisory experience

Communications

Customer service

Education

Associate's degree or 60 college credits

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

New York State Parks, Recreation & Historic Preservation is seeking an Administrative Support Specialist in Niagara Falls to handle correspondence, scheduling, records, and procurement. You will also work with BETS, HRIS, and LATS data, support seasonal hiring, and assist with public inquiries and policy compliance.

The role requires strong Microsoft Office skills, a valid driver's license, and the ability to manage filing systems and coordinate office operations in a park setting.