Parish Operations & Finance Leader

Diocese of San Diego; Encinitas (CA); On-site; USD 75,000 - 80,000; Full time

Job summary

Saint John the Evangelist Catholic Church in Encinitas, CA seeks a Parish Administrator to lead the parish office, manage finances and HR, and support the Pastor in daily operations. This full‑time, exempt role oversees office staff, accounting, payroll, IT coordination, and communications, ensuring compliant, efficient parish administration and excellent service to parishioners.

Responsibilities include budgeting, vendor management, payroll processing, reporting to the Pastor and Finance

Qualifications

• Strong communication skills
• Proficient in Microsoft Office products (Word, Excel)
• Proficient in QuickBooks
• Proficient in Canva
• Familiarity with GAAP
• Familiarity with federal and state employment laws
• Ability to learn and train staff in various computer programs
• Leadership role in office management and administration
• Proven managerial/supervisory strength

Responsibilities

• Lead and supervise office staff (Secretary/receptionist) and provide general administrative support to ministry staff
• Manage accounts payable/receivable, financial statements and parish budgeting processes
• Oversee payroll processing and benefits tracking
• Coordinate IT needs and manage parish database software and website updates
• Prepare and post weekly bulletin and manage offering envelopes and donations
• Oversee office operations, event coordination, and reporting to Pastor and Finance Council
• Maintain records and ensure compliance with diocesan guidelines and GAAP
• Assist with facility scheduling and parish communications

Job description

Saint John the Evangelist Catholic Church in Encinitas, CA seeks a Parish Administrator to lead the parish office, manage finances and HR, and support the Pastor in daily operations. This full‑time, exempt role oversees office staff, accounting, payroll, IT coordination, and communications, ensuring compliant, efficient parish administration and excellent service to parishioners.

Responsibilities include budgeting, vendor management, payroll processing, reporting to the Pastor and Finance