Paralegal Project Specialist

Arizona State Government; Phoenix (AZ); Hybrid; USD 59,000 - 70,000; Full time

Job summary

The Arizona Department of Administration seeks a Paralegal Project Specialist to provide vital legal support within the Governor's Regulatory Review Council. This position involves legal research, document drafting, and collaboration with attorneys. The ideal candidate will demonstrate strong communication skills and a robust understanding of public records laws.

Benefits

Sick leave

Vacation with 10 paid holidays per year

Paid Parental Leave

Health and dental insurance

Retirement plan

Life insurance and long-term disability insurance

Optional short-term disability insurance

Employee benefits programs

Qualifications

• Knowledge of Arizona public records laws.
• Ability to utilize online legal research services.
• Experience in managing legal documents and ensuring confidentiality.

Responsibilities

• Manage incoming legal issues and deadlines.
• Conduct public records reviews and assist the team.
• Draft legal documents and manage records.

Skills

Legal research

Effective communication

Organizational skills

Problem-solving

Attention to detail

Education

Associate Degree in Paralegal Studies

Bachelor's Degree in Paralegal Studies

Paralegal Certificate

Job description

ARIZONA DEPARTMENT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

Paralegal Project Specialist

Job Location:

Director's Office /Governor’s Regulatory Review Council (GRRC)

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location:100 North 15th Avenue, Phoenix, AZ 85007

Posting Details:

Salary: Up to $70,000.00

Grade: 20

Open Until Filled

Job Summary:

The Arizona Department of Administration (ADOA), Director's Office, Governor’s Regulatory Review Council (GRRC) is seeking a Paralegal Project Specialist to join our team. This pivotal role involves close collaboration with the General Counsel and other attorneys, providing essential support across a diverse range of legal functions. The ideal candidate will possess strong legal research and writing skills, and be prepared to handle responsibilities that include public records review, appeals to the ADOA Director, and the coordination of on-going legal issues.

This position offers a unique opportunity for individuals seeking varied and impactful work within state government. Due to ADOA's broad responsibilities, the Paralegal Project Specialist will contribute to critical operations that directly influence the effectiveness of state government. The ADOA utilizes the Arizona Management System (AMS), which incorporates Lean principles. This means the successful candidate will be involved in continuously improving processes, managing projects, and problem-solving to plan, prioritize, manage, and measure work related to ADOA's core business functions.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Manage incoming legal issues, including ISAs, and monitor related deadlines; draft delegation letters; assist with administrative review appeals; draft and review documents
• Review public records responses, appeals, and, assist the public records team
• Determine the appropriate method/procedure for conducting unique legal research projects and make decision regarding complex issues
• Assist with ADOA records management to include maintaining files and other public records pursuant to the records retention schedule
  

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Arizona public records laws, general understanding of ADOA's authority and roles within Arizona state government
• Demonstrated ability to learn a complex area of law
• A high level of professionalism, proficiency in office management principles and practices, and experience maintaining the confidentiality of information

Skills in:

• Effective, professional written and verbal communication
• Good organizational skills
• Working independently with a high level of attention to detail
• Engaging in creative problem-solving
• Monitoring complex legal deadlines with speed and accuracy
• Preparing legal memoranda
• Using various computer applications to prepare documents and reports

Ability to:

• Organize, prepare, and maintain legal documents
• Analyze, evaluate, and interpret statutes, policies, and regulations
• Effectively convey complex legal information
• Utilize online legal research services (such as LexisNexis)
• Communicate effectively, both orally and in writing
• Establish and maintain effective working relationships
• Utilize various software, including, but not limited to, Adobe Acrobat and the Google suite of applications
  

Selective Preference(s):

• Prior experience working in google or with a state government agency (2-4 years) preferred

Pre-Employment Requirements:

• An Associate Degree in Paralegal Studies or a Bachelor's Degree in Paralegal Studies or a closely related field
• OR a Paralegal Certificate. Acceptable paralegal certifications include:
  • Accredited Legal Professional (ALP)
  • Professional Legal Secretary (PLS)
  • Certified Legal Professional (CLP)
  • Professional Paralegal (PP)
  • Certified Paralegal (CP)
  • Advanced Certified Paralegal (ACP)
• Background and reference check, including a criminal records verification
  

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

Contact Us:

• If you have any questions please feel free to contact Christopher Langseth at [e-mail] for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer