Paralegal/Executive Assistant

NorthWestern Energy; Missoula (MT); On-site; USD 36,837 - 53,643; Full time

Benefits offered by this job

401K with company match

Healthcare and wellbeing programs

Tuition reimbursement

Paid time off and holidays

Job summary

A leading energy company is seeking a Legal Administrative Assistant to provide support to the Executive and Legal Department. Responsibilities include coordinating travel, managing communications, conducting legal research, and maintaining compliance with safety standards. Candidates should possess a minimum of an associate degree in paralegal studies and several years of relevant experience. Competitive hourly pay from $26.74 to $38.94, along with a comprehensive benefits package. Opportunities for career development and paid time off available.

Qualifications

• At least 3 years of related experience and/or training is preferred.
• Experience with an in-house legal department or law firm is preferred.
• Must be comfortable working in a dynamic and fast-paced environment.

Responsibilities

• Coordinate and make travel arrangements for the Executive.
• Manage email and calendar for important correspondences.
• Conduct legal research and prepare memos and reports.
• Prepare and issue legal hold notices and releases.
• Assist with annual budget and monthly forecast for the Legal Department.

Skills

Strong oral and written communication skills

Strong basic accounting and budgeting skills

Analytical skills required for legal evaluation

Proficient in Microsoft Office Suite

Demonstrated strong work ethic

Knowledge of legal research procedures

Education

Associate or bachelor's degree in paralegal studies

Paralegal certification

Tools

Serengeti Legal Tracker

SAP

SharePoint

Concur

Job description

Preferred location in Helena; other major office location in Montana may be considered (Billings, Bozeman, Butte, Great Falls, Missoula).

Qualifications

• Associate or bachelor's degree in paralegal studies or paralegal certification
• At least 3 years of related experience and/or training is preferred
• Experience with an in-house legal department or law firm is preferred
• Knowledge of Serengeti Legal Tracker, SharePoint, and SAP is desired
• Must be able to demonstrate a good safety record
• Must possess strong oral and written communication skills
• Strong basic accounting and budgeting skills
• Proficient in Microsoft Office Suite
• Strong work ethic and willingness to work under rigorous deadlines
• Ability to complete multiple large and routine tasks timely with accuracy and attention to detail to manage the needs of multiple attorneys
• Ability to maintain a high degree of confidentiality
• Broad knowledge of research procedures, computer-based legal research programs, and principles of judicial and administrative processes
• Analytical skills necessary to incorporate business concerns into evaluation of legal issues
• Must be comfortable working in a dynamic and fast-paced environment
• Get Into Energy - Energy Industry Fundamental 2.0 certification is a plus [getintoenergy.org] (click the link to certify at no cost)

Duties

• Coordinate and make travel arrangements for Executive to conferences, company functions, and meetings
• Coordinate and make travel arrangements for members of the Legal Department
• Manage email and calendar for important correspondences, meeting requests, and travel arrangements
• Compile, review, proof and process documents for Executive Respond to business inquiries regarding Executive
• Receive, review, and respond to requests from internal business partners, including legal matters, customer disputes, and regulatory inquiries
• Screen incoming correspondence and refer matters requiring immediate attention to the appropriate personnel in the Legal Department
• Conduct legal research and prepare memos, reports, and presentations
• Provide regulatory and litigation support
• Prepare and issue legal hold notices and releases, while maintaining a list of legal holds
• Assist in preparing draft discovery responses, subpoena responses, and responses to requests for more information
• Assist in preparing the Legal Department's materials for Board of Directors meetings
• Assist in managing the Legal Department's document retention/filing system
• Process invoices through SAP
• Prepare expense reports and process credit card charges through Concur
• Assist with annual budget and monthly forecast for the Legal Department
• Manage Serengeti Legal Tracker e-billing system
• Prepare engagement letters for outside counsel
• Support legal department projects
• Complete assignments and other duties as requested by General Counsel and other Corporate Attorneys
• Provide backup support to other Executive Assistants as needed
• Travel to meetings and conferences (up to 5% of the time)
• All NorthWestern Energy employees are required to adhere to company safety standards and the Code of Business Conduct & Ethics
• Ensure all actions are consistent with NorthWestern Energy's values, mission, and strategic business objectives

Full-time position.

$26.74 to $38.94 per hour, depending on experience. Benefits include: 401K with company match up to 4% and non-elective contribution up to 7%; healthcare and wellbeing programs, including dental and vision for you, your spouse and dependents; Health Savings Account (HSA); healthcare and dependent care flexible spending account (FSA); Employee Assistance Program (Offering up to six free counseling sessions, per person, per issue, per year for employees, spouses and dependents); Life Insurance (company pays basic employee policy; spouse, dependent insurance also available); tuition reimbursement; competitive pay (scheduled performance-based wage increases and annual incentive opportunities); paid company endorsed volunteer opportunities; paid training opportunities; paid time off starting on your first day, plus 11 paid holidays.

Open until filled.

Apply online at: https://northwesternenergy.applicantpro.com/jobs/3989792