Paralegal/Executive Assistant

NorthWestern Energy; Helena (MT); On-site; USD 37,195 - 53,726; Full time

Benefits offered by this job

401K with company match

Healthcare and vision coverage

Tuition reimbursement

Paid time off + holidays

Volunteer opportunities

Job summary

NorthWestern Energy seeks a qualified Legal Assistant/Paralegal to support executives and the legal team in Helena, MT, coordinating travel, calendar management, and document preparation.

The role requires 3+ years experience and/paralegal education with proficiency in Serengeti Legal Tracker, SharePoint, SAP, and MS Office, while maintaining confidentiality under deadlines.

Full-time position with competitive benefits and growth opportunities.

Qualifications

• Associate or bachelor's degree in paralegal studies or paralegal certification.
• At least 3 years of related experience and/or training.
• Experience in-house or law firm preferred.
• Knowledge of Serengeti Legal Tracker, SharePoint, and SAP.
• Strong oral and written communication skills.
• Proficient in Microsoft Office Suite.
• Ability to maintain confidentiality.
• Broad knowledge of research procedures and legal processes.
• Analytical skills to incorporate business concerns into legal evaluations.
• Comfortable in a dynamic, fast-paced environment.
• Get Into Energy certification is a plus.

Responsibilities

• Coordinate travel for Executives and Legal Department.
• Manage email and calendar for important correspondences and meetings.
• Prepare and review documents for Executives.
• Respond to inquiries from internal partners on legal matters.
• Conduct legal research and prepare memos and presentations.
• Provide regulatory and litigation support.
• Assist with budget and monthly forecasts for Legal Department.
• Manage Serengeti e-billing system and engagement letters.

Skills

Paralegal skills

Communication skills

Microsoft Office

Budgeting

Confidentiality

Research skills

Meet deadlines

Legal knowledge

Travel coordination

Education

Associate or Bachelor's in paralegal studies/certification

Tools

Serengeti Legal Tracker

SharePoint

SAP

Concur

Job description

Preferred location in Helena; other major office location in Montana may be considered (Billings, Bozeman, Butte, Great Falls, Missoula).

Qualifications

• Associate or bachelor's degree in paralegal studies or paralegal certification
• At least 3 years of related experience and/or training is preferred
• Experience with an in-house legal department or law firm is preferred
• Knowledge of Serengeti Legal Tracker, SharePoint, and SAP is desired
• Must be able to demonstrate a good safety record
• Must possess strong oral and written communication skills
• Strong basic accounting and budgeting skills
• Proficient in Microsoft Office Suite
• Strong work ethic and willingness to work under rigorous deadlines
• Ability to complete multiple large and routine tasks timely with accuracy and attention to detail to manage the needs of multiple attorneys
• Ability to maintain a high degree of confidentiality
• Broad knowledge of research procedures, computer-based legal research programs, and principles of judicial and administrative processes
• Analytical skills necessary to incorporate business concerns into evaluation of legal issues
• Must be comfortable working in a dynamic and fast-paced environment
• Get Into Energy - Energy Industry Fundamental 2.0 certification is a plus [getintoenergy.org] (click the link to certify at no cost)

Duties

• Coordinate and make travel arrangements for Executive to conferences, company functions, and meetings
• Coordinate and make travel arrangements for members of the Legal Department
• Manage email and calendar for important correspondences, meeting requests, and travel arrangements
• Compile, review, proof and process documents for Executive Respond to business inquiries regarding Executive
• Receive, review, and respond to requests from internal business partners, including legal matters, customer disputes, and regulatory inquiries
• Screen incoming correspondence and refer matters requiring immediate attention to the appropriate personnel in the Legal Department
• Conduct legal research and prepare memos, reports, and presentations
• Provide regulatory and litigation support
• Prepare and issue legal hold notices and releases, while maintaining a list of legal holds
• Assist in preparing draft discovery responses, subpoena responses, and responses to requests for more information
• Assist in preparing the Legal Department's materials for Board of Directors meetings
• Assist in managing the Legal Department's document retention/filing system
• Process invoices through SAP
• Prepare expense reports and process credit card charges through Concur
• Assist with annual budget and monthly forecast for the Legal Department
• Manage Serengeti Legal Tracker e-billing system
• Prepare engagement letters for outside counsel
• Support legal department projects
• Complete assignments and other duties as requested by General Counsel and other Corporate Attorneys
• Provide backup support to other Executive Assistants as needed
• Travel to meetings and conferences (up to 5% of the time)
• All NorthWestern Energy employees are required to adhere to company safety standards and the Code of Business Conduct & Ethics
• Ensure all actions are consistent with NorthWestern Energy's values, mission, and strategic business objectives

Full-time position.

$26.74 to $38.94 per hour, depending on experience. Benefits include: 401K with company match up to 4% and non-elective contribution up to 7%; healthcare and wellbeing programs, including dental and vision for you, your spouse and dependents; Health Savings Account (HSA); healthcare and dependent care flexible spending account (FSA); Employee Assistance Program (Offering up to six free counseling sessions, per person, per issue, per year for employees, spouses and dependents); Life Insurance (company pays basic employee policy; spouse, dependent insurance also available); tuition reimbursement; competitive pay (scheduled performance-based wage increases and annual incentive opportunities); paid company endorsed volunteer opportunities; paid training opportunities; paid time off starting on your first day, plus 11 paid holidays.