Paralegal Administrator Audubon, PA

JPC Partners; Lower Providence Township (PA); On-site; USD 50,000 - 70,000; Full time

Job summary

JPC Partners is seeking a Paralegal Administrator for its Law and Compliance Division. The candidate will support legal staff by conducting research, managing documents, preparing filings, and coordinating workflows. Required qualifications include 0-5 years of legal administrative experience, a Bachelor’s degree in legal studies or a related field, and strong communication skills. The role emphasizes collaboration, requires onsite work once a week, and offers the opportunity to thrive in a fast-paced environment.

Qualifications

• 0-5 years of experience as a legal administrative assistant, law clerk or paralegal.
• Experience in an office with administrative and workflow management responsibilities.
• Must be local and able to work onsite one day per week.

Responsibilities

• Conduct legal and factual research.
• Prepare documents, exhibits, reports and legal filings.
• Assist attorneys with the preparation and filing of legal documents.
• Communicate with internal and external stakeholders.
• Manage electronic file management and email.

Skills

Legal research

Document management

Communication skills

Organizational skills

Analytical skills

Team collaboration

Proficiency in Microsoft Office

E-filing tools

SAP

Education

Bachelor’s degree in legal studies or related field

Paralegal certificate

Job description

JPC Partners is looking for a Paralegal Administrator who will work with legal support staff and attorneys to provide a broad range of clerical, administrative, workflow, and project management duties to support the company’s Law and Compliance Division. Responsibilities include conducting legal and factual research; preparing documents, exhibits, reports and filings; completing filings; drafting, processing, updating, and filing tariff-related agreements; assisting with drafting and processing service agreements and other legal documents; promoting tariff and regulatory compliance; supporting legal proceedings; managing electronic file management and email; data entry and database management using Excel and litigation tracking software; report generation; expense and procurement coordination; logistics such as meeting planning, calendar management, and travel arrangements; managing workflow for attorney teams; formatting pleadings, correspondence, and PowerPoint presentations; public postings for external parties; and other related functions. The role requires meticulousness, strong analytical, communication, and organizational skills, and ability to thrive in fast‑paced, collaborative environments. Prior legal experience is preferred.

Essential Duties:

• Assist in maintaining the filing system for the Law Department.
• Assist attorneys in the preparation and electronic filing of letters, pleadings, discovery and subpoena responses, motions, and summaries of filings and orders.
• Manage service and posting of filed documents.
• Attend internal meetings as needed.
• Communicate with internal and external stakeholders.
• Conduct research and analysis on legal and regulatory matters, prepare memos, reports, summaries, charts and other legal documents as directed.
• Assist and support attorneys and paralegals in the preparation of filings and other steps in the filing process.
• Provide administrative support: demonstrate proficiency with automated tools (conference room reservation system, SAP, Microsoft Office); prepare and process invoices, time sheets, expense reports, purchase requisitions and check requests; establish, coordinate, and maintain calendars; coordinate and schedule appointments, meetings, travel arrangements; draft, organize and distribute departmental meeting minutes.
• Legal document review and analysis: support administration, processing and maintenance of service agreements, track effective and expiration dates, coordinate with stakeholders to maintain regulatory compliance; review pro‑forma documents and agreements for conformity; prepare or support draft filings for legal counsel indicating reasons for non‑conformity; oversee service requirements for filing.
• Independently manage important internal workflows including public posting of documents to the company website, data entry in the case tracking system, and logging and tracking and assigning of work to attorney and paralegal teams.
• Possess the ability to work independently and as part of a team.
• Perform other functions and duties as assigned.

Required Qualifications:

• 0‑5 years of experience as a legal administrative assistant, law clerk or paralegal in a law firm, corporate legal department, or governmental agency.
• Must be local and able to work onsite one day per week for mailings and other in‑office tasks.
• Bachelor’s degree in legal studies or related field (or associate’s degree with at least two years of relevant professional legal experience).
• Experience working in an office or team environment with administrative and workflow management responsibilities.
• Must be comfortable working in a digital environment; strong ability to utilize technology and e‑filing tools.
• Organized and able to juggle multiple filings, deadlines and tasks.
• Excellent verbal and written communication skills.
• Collaborative and works well with a team.
• Paralegal certificate (preferred).