Paralegal/Administrative Assistant

NPAworldwide; Buffalo (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

NPAworldwide in Buffalo, NY is seeking a full-time Paralegal/Administrative Assistant to support attorneys in the School Law Practice Group. This role suits an organized, detail-oriented legal professional who thrives in a fast-paced environment and collaborates closely with attorneys and clients on school district matters.

Responsibilities include preparing and proofreading documents, filing with NY courts and agencies, researching, managing calendars, maintaining files, coordinating with

Qualifications

• 3+ years of experience as a legal assistant or paralegal; experience in education law, labor/employment, or litigation is strongly preferred.
• Proficiency with Microsoft Office including Word, Excel, PowerPoint, and Outlook, as well as document management systems.
• Knowledge of New York State legal procedures and court/agency filing requirements.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Professional and comfortable interacting with attorneys, clients, court personnel, and administrative agencies.
• Ability to manage multiple priorities, meet deadlines, work independently, and collaborate effectively with a team.

Responsibilities

• Prepare, proofread, and format legal documents, correspondence, memoranda, contracts, policies, pleadings, and discovery materials.
• File documents with New York State and federal courts and administrative agencies, including NYSED, EEOC, and PERB.
• Assist with legal research and cite-checking and maintain familiarity with school law terminology.
• Manage attorney calendars, including client meetings, hearings, deadlines, and court or administrative appearances.
• Organize and maintain electronic and paper case files while ensuring accuracy, confidentiality, and compliance with firm procedures.
• Coordinate with clients regarding document collection, signatures, scheduling, and follow-up.
• Track deadlines related to grievances, disciplinary hearings, FOIL requests, and board of education meetings.
• Prepare packets, exhibits, hearing binders, and presentation materials.
• Enter and track billable time and assist with monthly billing.
• Handle general administrative duties, including mailings, scanning, copying, and phone coverage.
• Perform other duties as assigned.

Skills

Legal experience

Attention to detail

Communication skills

Multitasking

Teamwork

Tools

Microsoft Office

Job description

Job Description

Paralegal/Administrative Assistant

Buffalo, NY | $55,000$70,000, possibly more, depending on experience

A well-established law firm is seeking a full-time Paralegal/Administrative Assistant to support attorneys within its School Law Practice Group in the Buffalo office. This position is ideal for an organized, detail-oriented legal professional who enjoys a fast-paced environment and working closely with attorneys and clients.

The role provides support on matters involving public school districts, boards of education, and other educational institutions.

Key Responsibilities

• Prepare, proofread, and format legal documents, correspondence, memoranda, contracts, policies, pleadings, and discovery materials.
• File documents with New York State and federal courts and administrative agencies, including NYSED, EEOC, and PERB.
• Assist with legal research and cite-checking and maintain familiarity with school law terminology.
• Manage attorney calendars, including client meetings, hearings, deadlines, and court or administrative appearances.
• Organize and maintain electronic and paper case files while ensuring accuracy, confidentiality, and compliance with firm procedures.
• Coordinate with clients regarding document collection, signatures, scheduling, and follow-up.
• Track deadlines related to grievances, disciplinary hearings, FOIL requests, and board of education meetings.
• Prepare packets, exhibits, hearing binders, and presentation materials.
• Enter and track billable time and assist with monthly billing.
• Handle general administrative duties, including mailings, scanning, copying, and phone coverage.
• Perform other duties as assigned.

Qualifications

• 3+ years of experience as a legal assistant or paralegal; experience in education law, labor/employment, or litigation is strongly preferred.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as document management systems.
• Knowledge of New York State legal procedures and court/agency filing requirements.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Professional and comfortable interacting with attorneys, clients, court personnel, and administrative agencies.
• Ability to manage multiple priorities, meet deadlines, work independently, and collaborate effectively with a team.

What the Firm Offers

This is an opportunity to join a respected, collaborative legal environment where quality work, professional development, and community involvement are valued. The firm offers a collegial workplace and the opportunity to work closely with attorneys on a diverse range of school law matters.

Salary: $55,000$70,000, negotiable based on experience.

Why Is This a Great Opportunity

Growing firm. Stable law firm

Salary Type: Annual Salary

Salary Min: $ 55000

Salary Max: $ 70000

Currency Type: USD