Paralegal/Administrative Assistant

Bond, Schoeneck & King PLLC; Buffalo (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Bond, Schoeneck & King PLLC, a large law firm in Buffalo, NY, is seeking a Paralegal/Administrative Assistant to support our School Law Practice Group. The ideal candidate will be detail-oriented, highly professional, and able to manage a high volume of tasks from multiple attorneys, with an emphasis on educational matters.

Responsibilities include filing pleadings, tracking deadlines, document management, research, and coordinating with school districts and boards.

Qualifications

• Minimum of 3 years of experience as a legal assistant or paralegal.
• Experience in education law or related fields preferred.
• Associate or bachelor's degree preferred.
• Excellent organizational and time management skills.
• Strong written and interpersonal communication skills.
• Proficient in Word, Excel, and PowerPoint.
• Reliable, punctual, and professional.
• Team player with a positive attitude.
• Strong typing and transcription experience.

Responsibilities

• Assist in all aspects of the School Law Practice Group.
• Review and file pleadings and documents with NY state and federal courts and agencies.
• Track deadlines for education-related matters.
• Manage document and discovery workflow.
• Conduct investigations and research.
• Coordinate with school districts for document collection and scheduling.
• Monitor court dockets and attorney calendars.
• Prepare exhibits and hearing materials.
• Filing, scanning, and admin tasks.

Skills

Detail-oriented

Time management

Written communication

Interpersonal skills

Team player

Typing & transcription

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Bond, Schoeneck & King, PLLC, a law firm of 300 attorneys in over 30 practice groups, is accepting applications for a full-time Paralegal/Administrative Assistant to support our attorneys in our School Law Practice Group in our Buffalo, NY office. The ideal candidate will be detail-oriented and highly professional, with the ability to manage a high volume of work while effectively multitasking, prioritizing, and organizing assignments from multiple attorneys. This role provides direct support to attorneys handling matters related to public school districts, boards of education, and other educational institutions.

PositionResponsibilities:

Assist in aspects of our school law practice group.

Review and electronically file pleadings, motion papers, and other documents with New York State and federal courts, as well as administrative agencies (e.g., NYSED, EEOC, PERB)

Track and manage deadlines for education-related matters such as grievances, disciplinary hearings, FOIL requests, and board of education meetings.

Assist in document and discovery management.

Conduct necessary investigative and research work.

Coordinate with clients (school districts, boards, administrators) for document collection, signatures, scheduling, and follow-up.

Monitor court dockets and calendar dates, as well as manage attorney calendars.

Adhere to deadlines and follow up to ensure work is processed by the deadlines.

Manage and organize documents.

Manage file processing from open to close. Prepare and electronically file notices of appearance and requests for extensions.

Assist in hearing preparation, including compilation of exhibits for hearing.

Filing, scanning and other administrative tasks as assigned.

Job Requirements:

Minimum of 3 years of experience as a legal assistant or paralegal; prior experience in education law, labor/employment, or litigation is strongly preferred.

An associate or bachelor's degree preferred

Excellent organizational and time management skills

Strong written and interpersonal communication skills

In-depth working knowledge of Microsoft Word, Excel, and PowerPoint

Ability to prioritize and complete multiple assignments in an accurate and timely manner

Willingness to learn and adapt to Firm needs

Reliable, punctual, and professional

Team player with a positive attitude

Strong typing and transcription experience

At Bond, exceptional work product and a collegial work environment are cornerstones of our success. We are committed to the communities in which we live and work. Bond has long recognized the value, both to its team and to our communities, of active participation in and support of charitable, governmental, professional and community-based organizations.

This position's salary range is between $55,000 to $65,000, negotiable based on years’ experience.

An offer of employment from Bond is contingent on:

Completion of a satisfactory conflicts check

Completion of a satisfactory background check

Completion of a satisfactory reference check

Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law.We thank all applicants for their interest and will contact those candidates who are under consideration.