Paralegal

Constangy; San Francisco (CA); On-site; USD 115,000 - 140,000; Full time

Job summary

Constangy is seeking an experienced Paralegal to join its San Francisco office. This full-time position entails various responsibilities, including managing attorney calendars, drafting legal documents, and providing administrative support. Ideal candidates will possess a strong understanding of court procedures and have a minimum of three years’ experience in civil litigation.

The role offers a competitive salary ranging from $115,000 to $140,000 per year, emphasizing attention to detail and strong communication skills.

Qualifications

• Minimum 3 years’ experience as a civil litigation paralegal in a mid-size or large law firm.
• Strong understanding of federal and state court rules, discovery procedures, and litigation processes.
• Prior employment law experience preferred.

Responsibilities

• Manage attorney calendars and schedule meetings and interviews.
• Draft and prepare legal documents and correspondence.
• Conduct document searches and maintain case databases.

Skills

Attention to detail

Electronic research skills

Document management proficiency

Communication skills

Organizational abilities

Education

ABA-accredited Paralegal Certification

Tools

Microsoft Office

iManage

Relativity

Westlaw

LexMachina

Job description

Constangy, Brooks, Smith & Prophete, LLP is seeking a dynamic, experienced Paralegal to join its San Francisco office. This non‑exempt, hourly position reports to the Office Managing Partner and works closely with attorneys to deliver high‑quality legal services. The role combines paralegal responsibilities with administrative support, including managing attorney calendars, scheduling, entering billable time, and preparing legal documents.

Job Type: Full‑time

Responsibilities

Administrative Support

• Operate standard office equipment, including computers, copiers, and scanners.
• Draft and prepare error‑free correspondence, memoranda, and legal documents from written or oral drafts; prepare litigation‑related documents and other attorney‑requested items, attaching appropriate enclosures.
• Review documents for grammar, spelling, punctuation, and formatting accuracy.
• Maintain client SharePoint sites and ensure compliance with client procedures.
• Foster strong professional relationships with clients, attorneys, and staff while maintaining confidentiality.
• Record time and billing entries daily.
• Provide proactive support that allows attorneys to focus on client matters and business development.

Paralegal Duties

• Document Management – organize, code, redact, index, and produce documents; maintain files chronologically, numerically, or by subject matter; collaborate with Litigation Support on electronic productions; prepare fact chronologies and subject‑matter categorizations under attorney guidance.
• Research & Information Management – conduct document searches and factual research using internal and external databases; maintain case databases and gather information from legal and industry resources.
• Case Preparation – schedule and coordinate witness interviews; organize interview memos, digests, and supporting materials; draft deposition notices, prepare exhibits, and summarize deposition transcripts.
• Discovery & Pleadings – draft discovery documents, including Initial Disclosures, Interrogatories, Requests for Production, Requests for Admission, and responses; assist with pleadings, motions, and court filings; prepare exhibits and supporting documents, ensure compliance with filing requirements, and maintain litigation files.
• Litigation Support – act as liaison among attorneys, clients, and outside agencies; coordinate document flow, order transcripts, handle external requests; manage litigation dockets, ensuring deadlines and filings are met and accurately calendared; prepare subpoenas, authorizations, and requests to agencies such as the EEOC, DFEH, and others.
• Trial Support – organize exhibits, coordinate logistics, and assist attorneys in the courtroom; take notes, manage exhibits, and support witness preparation.

Qualifications

• Strong understanding of federal and state court rules, discovery procedures, and litigation processes.
• Proficient in electronic research, litigation databases, and document management tools.
• Highly detail‑oriented with consistent delivery of error‑free work.
• Minimum 3 years’ experience as a civil litigation paralegal in a mid‑size or large law firm.
• ABA‑accredited Paralegal Certification required.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and problem‑solving abilities; self‑starter mentality.
• Prior employment law experience preferred.
• Proficiency with Microsoft Office, iManage (or equivalent DMS), Relativity, Westlaw, and LexMachina.
• Customer service mindset with the ability to anticipate attorney needs.
• Availability to work overtime as needed.

The Ideal Candidate Will

• Demonstrate initiative, flexibility, and the ability to manage assignments independently.
• Excel in project management, prioritization, and proactive problem‑solving.
• Provide outstanding client service with a professional demeanor.
• Thrive in a fast‑paced environment while maintaining accuracy and attention to detail.
• Be a collaborative team player, willing to assist wherever needed.

The salary range for this position is $115,000 - $140,000 per year.

This position is not open for submissions by external recruiters at this time.

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re‑assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.