Paralegal

Alliance Laundry System LLC; Ripon (WI); On-site; USD 50,000 - 70,000; Full time

Job summary

<p>Alliance Laundry System LLC in Ripon, Wisconsin is seeking a detail-oriented Contracts Administrator/Paralegal to manage the company’s contractual agreements and support the legal team. This role is crucial for overseeing contracts throughout their lifecycle, ensuring compliance, and maintaining corporate governance.</p><p>The ideal candidate has a paralegal certification and a minimum of 2 years of experience in a corporate legal department. Strong organizational and communication skills are essential for managing multiple projects effectively.</p>

Qualifications

• 2+ years of professional paralegal experience in house for a legal department.
• Experience in contract management, including overseeing a CMS.
• Corporate entity maintenance experience preferred.

Responsibilities

• Manage the lifecycle of contracts using the contract management system.
• Assist in corporate entity maintenance and legal compliance support.
• Provide paralegal support for internal legal and compliance departments.

Skills

Excellent communication skills

Organizational skills

Analytical skills

Time management skills

Education

Paralegal certification

Job description

Overview

The Contracts Administrator/Paralegal will play a critical role in managing the Company’s contractual agreements and supporting the legal team. This position requires a detail-oriented professional adept at managing contracts through their life cycle and assisting with managing the company’s contract management system and related legal tools and systems.

Responsibilities

• Contract Management:
  • Assist the legal team in successfully administering and overseeing the lifecycle of contracts using our contract management system.
  • Collect all existing company agreements and upload them into our contract management system including extracting important data and information to be used for reporting.
  • Monitor contract deadlines, renewals, and obligations within the contract management system and provide timely notifications to relevant stakeholders.
  • Maintain accurate and up-to-date contract records and documentation.
• Corporate Governance Support:
  • Assist the legal team with corporate entity governance and maintenance, including entity formation, annual filings and maintaining the company’s corporate record books.
• Legal/Compliance Support:
  • Provide general administrative and paralegal support for the internal legal and compliance departments.
  • Liaise with other internal company departments and external counsel.
  • Assist the legal team in developing and updating standard contract templates and company policies.
  • Assist with maintaining the company’s IP maintenance, including reviewing the company’s trademark renewals and assisting the attorneys with renewals and filings.
  • Assist with creating, implementing, tracking and auditing company compliance trainings.
  • Assist with managing legal invoices and sending subpoenas to outside counsel.
  • Assist the legal team in other related areas of need.

Qualifications

• Paralegal certification required.
• 2+ years of professional paralegal experience in house for a legal department at a company.
• Experience in contract management, including overseeing a CMS required.
• Corporate entity maintenance experience preferred.

Skills and Abilities

• Excellent communication skills with internal and external customers.
• Excellent organizational and time management skills with ability to prioritize and manage multiple projects and deadlines.
• Self-assured and confident in a variety of settings.
• Demonstrated ability to handle long-term and/or complex legal projects with significant financial or other business impact.
• Strong business acumen as well as superior analytical and writing skills.
• Occasional travel may be required (no more than 10% per year).

Education

• Minimum Paralegal certificate or equivalent work experience required.

Physical Requirements

• Position involves sitting long periods, standing, manual dexterity, stooping, bending and minimal lifting.

Equal employment opportunity, including veterans and individuals with disabilities.