Paralegal

Balfour Beatty Communities; Malvern (Chester County); On-site; USD 70,000 - 85,000; Full time

Job summary

Balfour Beatty Investments is hiring a Paralegal to support the General Counsel and Legal Services Manager in Malvern, PA. The role covers formation, disposals, regulatory filings, tax returns, KYC, document production for closings, and contract drafting using standard forms.

The ideal candidate holds a Bachelor's in a related field with Paralegal certification, 2+ years in a corporate legal setting, and strong MS Office proficiency.

Qualifications

• Bachelor's degree in Business, Communications, Paralegal studies or related field; certification preferred.
• Minimum of 2 years' experience in a corporate legal department.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Teams).
• Experience with Litigation Management software and Smartsheet is a plus.
• PA notary license is a plus.
• Strong interpersonal and organizational skills; detail-oriented and able to prioritize workload.
• Ability to work independently as well as part of a team.
• Expert proofreading, writing and typing skills.

Responsibilities

• Formation and tracking.
• Disposals.
• Minute Book maintenance.
• Annual Reports/Regulatory Filings.
• W9 Requests.
• EIN and Officer Charts.
• Assist with Personal Property Tax returns.
• Assist with KYC requests.
• Document production for closing.
• Facilitate signatures.
• File closing documents.
• Document production and tracking.
• Track due dates.
• Assist in compiling responses and quarterly/annual Legal reports.
• Draft contractual notices and certifications.
• Manage project abstracts and Smartsheets for reporting requirements.
• Research licenses (Business/Contractor/Broker) and track renewals.
• Review project-related documents and contracts.
• Prepare contracts using Company standard forms.
• Review Bond Requests and facilitate approvals/signatures.
• Data entry of threatened/pending litigation into Brightflag.

Skills

Proofreading

Writing

Typing

Interpersonal skills

Organizational skills

Independent work

Education

Bachelor's degree in Business, Communications, Paralegal studies

Paralegal certification

Tools

Microsoft Office

Litigation management software

Smartsheet

SharePoint

Brightflag

Job description

Who We Are Balfour Beatty Investments is a global infrastructure investor operating in the UK, US, and Canada. We provide the investment capability to deliver complex infrastructure projects. Over the past 15 years, Balfour Beatty Investments (formerly known as Balfour Beatty Capital) has established itself as one of the largest investors in the PPP industry, building a portfolio of more than 60 projects worldwide, predominantly in the UK and US. Balfour Beatty Investments is proud to offer challenging and rewarding work in a variety of functional areas. As a company, we operate with safety and sustainability as our primary focus. Equally integral components of our culture are our values - Integrity, Teamwork, Excellence, Respect and our code of conduct. Living up to these commitments requires the fresh ideas, insights and talents of employees as diverse as the audiences we interact with every day. The success of our company is built on the efforts of our employees. We are committed to offering our employees a path to professional success through development, training and mentoring opportunities that cover a wide variety of skills and functional areas. At Balfour Beatty Investments, our employees are our greatest asset and their well-being means a healthier, more productive workplace. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits and other flexible benefits. The following benefits are provided:

• Medical and Dental Insurance 1st of the month following employment
• Health, Flexible Spending and Dependent Care Accounts
• Company paid life insurance
• 401K plan with employer matching
• Robust PTO to include, sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short-term and long- term disability, parental leave.
• And more!

About the role

The Paralegal will have various administrative and paralegal responsibilities and will assist the General Counsel and Manager of Legal Services. The position requires participation in Legal Department meetings and interaction with other corporate departments and Company affiliates as may be necessary.

What you'll be doing

• Formation and tracking
• Disposals
• Minute Book maintenance
• Annual Reports/Regulatory Filings
• W9 Requests
• EIN and Officer Charts
• Assist with Personal Property Tax returns
• Assist with KYC requests
• Document production for closing
• Facilitate Signatures
• File closing documents
• Document production
• Track due dates
• Assist in compiling response
• Assist with quarterly and annual Legal reports
• Draft contractual notices and certifications
• Collect and review project abstracts to assist in creation of Smartsheets to track reporting requirements.
• Business Licenses for Multi-Family Properties - research requirements, initiate new licenses and track/process renewals
• General Contractor Licenses research requirements, initiate new licenses and track/process renewals
• Broker License track/process renewals
• Review project-related documents and contracts
• Prepare contracts using Company standard forms
• Review Bond Requests for accuracy and facilitate approvals/signatures.
• Data entry of threatened or pending litigation into Legal Departments litigation software platform (Brightflag).
• Assist with issuing Litigation Hold Memoranda to relevant staff and drafting initial correspondence related to threatened or pending litigation.
• Assist with reporting to insurance broker and insurance carriers regarding claims submission and gathering documentation requested by carrier/outside counsel.
• Coordinate settlements including facilitating signatures, vendor setup and distribution of payment
• Overall knowledge of invoice payment process to assist as needed.
• Preparing transmittal letters and FedEx deliveries.
• Assisting Legal Department with miscellaneous tasks/projects.
• Maintain Legal Documents in Sharepoint and Microsoft Teams
• And other duties as assigned

Who we're looking for

• Bachelor's degree in Business, Communications, Paralegal studies, or related field plus certification in Paralegal studies preferred.
• Minimum of 2 years' experience in a corporate legal department.
• Proficiency in Microsoft Office Suite including Word, Outlook, Excel, PowerPoint, and Teams is required.
• Experience using Litigation Management software and Smartsheet is a plus.
• PA notary license is a plus.
• Possess strong interpersonal and organizational skills, be detail-oriented and have the ability to prioritize and manage workload.
• Ability to work independently as well as part of a team.
• Expert proofreading, writing and typing skills.

Pay Rate

Pay Rate: $70,000 - $85,000 yr. * *This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.

www.balfourbeattyinvestments.com #LI-BBInvestments