Paralegal

Smartstop-Self-Storage; Ladera Ranch (CA); On-site; USD 76,500 - 93,500; Full time

Benefits offered by this job

Health insurance

Job summary

Smartstop-Self-Storage is seeking a Paralegal for its Ladera Ranch, CA corporate office. The role supports the legal team with clerical and research tasks, coordinating with attorneys and handling diverse documents and filings.

Responsibilities include managing real estate and commercial agreements, scheduling meetings, and maintaining organized records while ensuring confidentiality and accuracy. A minimum of three years as a legal secretary is required, with real estate experience a big plus.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Paralegal certificate preferred.
• Minimum 3 years of legal secretary experience; Real estate transaction experience a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and to exercise discretion and good judgment.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Meets with attorneys and professionals to communicate, schedule, and coordinate legal matters.
• Facilitates execution of real estate, commercial, and operational agreements.
• Schedules all conference calls and meetings.
• Assists with preparation, review, and modification of legal documents and filings.
• Aids in managing active litigation and insurance matters with internal and outside counsel.
• Maintains trackers and creates reports with deadlines.
• Oversees organization and archiving of legal documents for easy retrieval.
• Prepares, organizes, stores, and retrieves files for ongoing matters.
• Performs other related duties as assigned.

Skills

Communication skills

Time management

Attention to detail

Discretion and judgment

Microsoft Office

Team coordination

Education

Associate degree

Paralegal certificate

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Paralegal Job Summary

The Paralegal will assist the Company’s legal team by providing complex and specialized clerical and research support services.

Essential Job Functions and Responsibilities

• Meets with attorneys and other professionals to effectively communicate, schedule, and coordinate various legal matters.
• Facilitates and manages the execution of a wide range of real estate, commercial, and operational agreements.
• Schedules all conference calls and meetings.
• Assists with the preparation, review, and modification of legal documents, including communications, contracts, court filings, government filings, and various other related paperwork and documentation.
• Aids in managing active litigation and insurance matters, coordinating efforts with internal stakeholders and outside counsel when necessary.
• Maintains trackers and creates reports of follow-up items, including responsive dates and deadlines.
• Oversees the organization and archiving of all legal documents and correspondence for easy retrieval and in compliance with document retention policies.
• Prepares, organizes, stores, and retrieves files relevant to ongoing legal matters.
• Performs other related duties as assigned.

Qualifications Needed

• Associate's degree is required; Bachelor's degree preferred.
• Paralegal certificate preferred.
• Minimum 3 years of legal secretary experience required. Real Estate transaction experience a BIG PLUS.
• Excellent verbal and written communication skills.
• Understanding of legal language and principles, and other related matters.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to maintain confidentiality and to exercise discretion and good judgment.
• Strong technical agility, including proficiency with Microsoft Office Suite and related software.
• Must thrive working in a fast-paced environment and have experience working in companies with great growth.
• Must be able to reasonably commute into the corporate office in Ladera Ranch Monday through Friday.

Compensation and Benefits

• Salary: starting at $85,000, depending on experience.
• Location: 100% on-site in our corporate office in Ladera Ranch, CA.
• Health insurance including medical, dental and vision.