Paralegal

Vanguard Group Staffing, Inc.; City of White Plains (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Vanguard Group Staffing, Inc. in White Plains, NY is seeking a Paralegal to support the Legal Operations Department with contract drafting, negotiation, and administration. You will review templates, negotiate terms, ensure compliance, and coordinate with internal teams to move contracts to execution.

The role requires a bachelor’s degree (paralegal certificate preferred) and at least one year of contract review experience, with strong attention to detail and communications skills.

Qualifications

• Bachelor’s degree required, Paralegal Certificate or equivalent education preferred.
• Minimum one year contract review experience required, knowledge of grants, ERISA, and legal contract terminology.
• Experience with full contract lifecycle, including drafting, negotiation, execution, and renewal.
• Proficient in Microsoft Office applications including Word and Excel.
• Knowledge of Web-Based Applications/Software; familiarity with e-signature platforms (e.g., Ironclad, Dropbox Sign, DocuSign, Adobe Sign).
• Experience in the use of a contract management system preferred.
• Excellent communication skills both verbal and written; able to effectively communicate with all levels of staff, vendors, and other professionals.
• Ability to handle privileged, confidential, and sensitive information in an appropriate and professional manner in accordance with the applicable Fund policies; experience reviewing/negotiating data privacy terms (e.g., HIPAA, PHI, PII) in vendor contracts preferred.
• Excellent organizational skills, record keeping, attention to detail, and time management skills.
• Proactive, organized, and have the ability to multi-task, prioritize and meet deadlines in a fast-paced environment.
• Excellent analytical skills and the ability to synthesize information and issue spot.
• Superior customer service and interpersonal skills.

Responsibilities

• Identify inconsistencies in contracts and deviations from the organization’s required/preferred contract terms, propose/draft contract language and escalate potential risks or discrepancies to Contract Supervisor.
• Timely review requests for and accurately draft various contracts, including but not limited to, using the organizations’ approved templates and review and analyze revisions requested to the organization’s template agreements.
• Review and revise vendor contracts (with a focus on hotel/event, professional consulting, training program, and facility operations/services) as assigned to ensure terms comply with the organization’s policies, procedures and contracting requirements.
• Communicate with internal business owners regarding contracts and grants and accurately advise on contract terms and conditions, conduct follow-ups as necessary through the contract process to full execution.
• Conduct targeted legal and regulatory research to support contract negotiations and compliance with applicable laws and industry standards.
• Accurately submit contracts and documents for review into the contract management system and provide back-up coverage for the signature coordinator role in the contract approval and execution process as needed.
• Prepare monthly and annual contract reports and metrics on a timely basis to inform and effectuate identification of trends, and generate ad-hoc reports including those to support strategic decision-making.
• Serve as the primary liaison between Legal Operations, Fund’s Procurement teams, and Internal Compliance, ensuring timely and accurate responses to inquiries for executed contract.
• Perform additional duties and projects as assigned by management.

Skills

Contract review

Drafting

Communication skills

Time management

Attention to detail

Education

Bachelor’s degree

Paralegal Certificate

Tools

Microsoft Word

Excel

DocuSign

Ironclad

Job description

The Paralegal will provide paralegal support and assist the Legal Operations Department with contract drafting, negotiation, and administration for the organization.

Responsibilities

• Identify inconsistencies in contracts and deviations from the organization’s required/preferred contract terms, propose/draft contract language and escalate potential risks or discrepancies to Contract Supervisor
• Timely review requests for and accurately draft various contracts, including but not limited to, using the organizations’ approved templates and review and analyze revisions requested to the organization’s template agreements
• Review and revise vendor contracts (with a focus on hotel/event, professional consulting, training program, and facility operations/services) as assigned to ensure terms comply with the organization’s policies, procedures and contracting requirements
• Communicate with internal business owners regarding contracts and grants and accurately advise on contract terms and conditions, conduct follow-ups as necessary through the contract process to full execution
• Conduct targeted legal and regulatory research to support contract negotiations and compliance with applicable laws and industry standards
• Accurately submit contracts and documents for review into the contract management system and provide back-up coverage for the signature coordinator role in the contract approval and execution process as needed
• Prepare monthly and annual contract reports and metrics on a timely basis to inform and effectuate identification of trends, and generate ad-hoc reports including those to support strategic decision-making
• Serve as the primary liaison between Legal Operations, Fund’s Procurement teams, and Internal Compliance, ensuring timely and accurate responses to inquiries for executed contract
• Perform additional duties and projects as assigned by management

Qualifications

• Bachelor’s degree required, Paralegal Certificate or equivalent education preferred
• Minimum one (1) year contract review experience required, knowledge of grants, ERISA, and legal contract terminology
• Experience with full contract lifecycle, including drafting, negotiation, execution, and renewal
• Proficient in Microsoft Office applications including Microsoft Word and Excel
• Knowledge of Web-Based Applications/Software; familiarity with e-signature platforms (e.g., Ironclad, Dropbox Sign, DocuSign, Adobe Sign)
• Experience in the use of a contract management system preferred
• Excellent communication skills both verbal and written; able to effectively communicate with all levels of staff, vendors, and other professionals
• Ability to handle privileged, confidential, and sensitive information in an appropriate and professional manner in accordance with the applicable Fund policies; experience reviewing/negotiating data privacy terms (e.g., HIPAA, PHI, PII) in vendor contracts preferred.
• Excellent organizational skills, record keeping, attention to detail, and time management skills
• Proactive, organized, and have the ability to multi-task, prioritize and meet deadlines in a fast-paced environment
• Excellent analytical skills and the ability to synthesize information and issue spot
• Superior customer service and interpersonal skills