Paralegal

National Center for Missing & Exploited Children; Alexandria (VA); In loco; USD 45.000 - 75.000; Tempo pieno

Descrizione del lavoro

The National Center for Missing & Exploited Children is seeking a Paralegal to provide administrative support, contract lifecycle management, and legal research for the Office of Legal Counsel. The role involves handling affidavits, subpoenas, document review, and interacting with multiple departments.

Responsibilities include managing the contract workflow, maintaining case files, supporting discovery, and preparing legal materials for distribution.

Competenze

• Bachelor’s or Associate’s degree required.
• Some research experience preferred.
• Administrative experience in some capacity required.
• Proficiency with software to create spreadsheets, manage data, create presentations, and in researching applications.

Mansioni

• Maintain and manage contract management tool and workflow.
• Manage workflow for affidavits and subpoenas.
• Assist with timely execution of contracts and legal documents.
• Be credentialed as a Virginia Notary Public, or complete the process and provide notary assistance.
• Process check requests, purchase orders, and reimbursements.
• Provide clerical support (scheduling, proofreading, data management, metrics).
• Manage electronic and paper case files, including court papers and correspondence.
• Assist with document preparation, discovery reviews, and content compilation in files/databases.
• Search for and retrieve legal documents from court systems, government agencies, libraries, and online sources.
• Assist with drafting, editing, and proofreading materials for internal/external use.
• Generate contract and activity reports for departments.

Conoscenze

Time management

Research skills

Written communication

Detail oriented

Formazione

Bachelor or Associate degree

Strumenti

Microsoft Office

Excel

Adobe

SharePoint

Pacer

LexisNexis

Descrizione del lavoro

Basic hours are Monday – Friday, 9:00am to 5:30pm.

SUPERVISION RECEIVED:

Position reports to the Senior Counsel, Office of Legal Counsel and provides administrative support to the entire Office of Legal Counsel team.

SUMMARY:

The Paralegal provides administrative support; contract and affidavit lifecycle management and support; online research, legal research, and case monitoring support to the Office of Legal Counsel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain and manage the organization’s contract management tool and manage the contract workflow process.
• Manage the workflow process relating to business record affidavits and subpoenas.
• Assist with the timely execution of contracts and legal documents.
• Be credentialed as a Virginia Notary Public, or able to complete the application process to become a Notary Public and provide notary assistance as needed.
• Assist with processing of check requests, purchase orders, and reimbursement requests.
• Provide clerical support as needed (scheduling meetings; proofreading, updating, and managing data in legal databases; monitoring and collecting organizational metrics, etc.).
• Manage, organize, and maintain electronic and paper case files, including court papers, research files, general correspondence, legislative briefing documents, testimony, and letters of support.
• Provide support as needed relating to document preparation; helping to review, redact and prepare documents responsive to discovery; tracking active legal cases; and compiling relevant content in files and/or databases.
• Search for and retrieve legal documents and related documents from online court systems, government agencies, libraries, and internet sources.
• Assist with drafting, editing, and proofreading written materials generated by the Office of Legal Counsel for internal or external distribution.
• Generate contract and related activity reports for departmental and organizational use.
• Embrace and embody the mission, guiding principles, and goals of NCMEC.
• Respond to requests for information from other departments and third parties.
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE:

• Bachelor’s or Associate’s degree required.
• Some research experience preferred (in educational capacity may be acceptable).
• Administrative experience in some capacity required.
• Proficiency and high comfort level in using software to create spreadsheets; manage, analyze, and enter data; create presentations, reports, and documents; and in managing and interacting with variety of software and research applications, such as: Microsoft Office, Excel, Adobe, SharePoint, Pacer, LexisNexis, and contract and document discovery databases.
• Experience working/studying remotely and proficiently with online meeting tools, including Zoom, Microsoft Teams, etc.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong time management skills; ability to exercise judgment in prioritizing tasks and responsibilities to achieve time-sensitive deadlines while handling multiple projects.
• Quick learner; excellent organizational, research, and analytical skills; and detail-oriented.
• Strong team orientation and willingness to be flexible and work across teams.
• Excellent verbal and written communication skills including spelling, punctuation, and grammar, as well as proofreading.
• Sensitivity in handling confidential information.
• Desire to learn and contribute in multiple ways in a dynamic non-profit environment.
• Ability to engage positively with all levels of staff internal and external to NCMEC.