Paralegal

National-Center-For-Missing-; Alexandria (VA); On-site; USD 48,000 - 64,000; Full time

Job summary

National Center for Missing & Exploited Children in Alexandria, Virginia seeks a Paralegal to provide administrative support and handle contract and affidavit lifecycle management, legal research, and case monitoring for the Office of Legal Counsel.

The role requires attention to detail, strong organizational skills, and proficiency with legal databases and office software. This is a non-profit environment with standard business hours and no travel.

Qualifications

• Bachelor’s or Associate’s degree required.
• Administrative experience in some capacity required.
• Proficiency with software to create spreadsheets, present reports and manage data such as Microsoft Office, Excel, Adobe, SharePoint, Pacer, LexisNexis.

Responsibilities

• Maintain and manage the organization’s contract management tool and contract workflow.
• Manage workflow related to affidavits and subpoenas.
• Assist with timely execution of contracts and legal documents.
• Be credentialed as Virginia Notary Public or pursue notary status as needed.
• Process check requests, purchase orders, and reimbursement requests.
• Provide clerical support—scheduling, proofreading, data management, and metrics.

Education

Bachelor’s or Associate’s degree

Tools

Microsoft Office

Excel

Adobe

SharePoint

Pacer

LexisNexis

contract and document discovery databases

Job description

National Center for Missing & Exploited Children

TITLE: Paralegal

LOCATION: Alexandria, Virginia

FLSA: Non-Exempt

DIVISION: Office of Legal Counsel (OLC)

TRAVEL REQUIREMENT:

No travel is required.

HOURS and SCHEDULE:

Basic hours are Monday – Friday, 9:00am to 5:30pm.

SUPERVISION RECEIVED:

Position reports to the Senior Counsel, Office of Legal Counsel and provides administrative support to the entire Office of Legal Counsel team.

SUMMARY:

The Paralegal provides administrative support; contract and affidavit lifecycle management and support; online research, legal research, and case monitoring support to the Office of Legal Counsel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain and manage the organization’s contract management tool and manage the contract workflow process.
• Manage the workflow process relating to business record affidavits and subpoenas.
• Assist with the timely execution of contracts and legal documents.
• Be credentialed as a Virginia Notary Public, or able to complete the application process to become a Notary Public and provide notary assistance as needed.
• Assist with processing of check requests, purchase orders, and reimbursement requests.
• Provide clerical support as needed (scheduling meetings; proofreading, updating, and managing data in legal databases; monitoring and collecting organizational metrics, etc.).
• Manage, organize, and maintain electronic and paper case files, including court papers, research files, general correspondence, legislative briefing documents, testimony, and letters of support.
• Provide support as needed relating to document preparation; helping to review, redact and prepare documents responsive to discovery; tracking active legal cases; and compiling relevant content in files and/or databases.
• Search for and retrieve legal documents and related documents from online court systems, government agencies, libraries, and internet sources.
• Assist with drafting, editing, and proofreading written materials generated by the Office of Legal Counsel for internal or external distribution.
• Generate contract and related activity reports for departmental and organizational use.
• Embrace and embody the mission, guiding principles, and goals of NCMEC.
• Respond to requests for information from other departments and third parties.
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE:

• Bachelor’s or Associate’s degree required.
• Some research experience preferred (in educational capacity may be acceptable).
• Administrative experience in some capacity required.
• Proficiency and high comfort level in using software to create spreadsheets; manage, analyze, and enter data; create presentations, reports, and documents; and in managing and interacting with variety of software and research applications, such as: Microsoft Office, Excel, Adobe, SharePoint, Pacer, LexisNexis, and contract and document discovery databases.
• Experience working/studying remotely and proficiently with online meeting tools, including Zoom, Microsoft Teams, etc.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong time management skills; ability to exercise judgment in prioritizing tasks and responsibilities to achieve time-sensitive deadlines while handling multiple projects.
• Quick learner; excellent organizational, research, and analytical skills; and detail-oriented.
• Strong team orientation and willingness to be flexible and work across teams.
• Excellent verbal and written communication skills including spelling, punctuation, and grammar, as well as proofreading.
• Sensitivity in handling confidential information.
• Desire to learn and contribute in multiple ways in a dynamic non-profit environment.
• Ability to engage positively with all levels of staff internal and external to NCMEC.