PARA-LEGAL ASSISTANT III

City and County of Honolulu; Hawaii; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Generous time off

Health coverage

Retirement plan

Career development

Job summary

City and County of Honolulu seeks a Para-Legal Assistant III to support Deputies Corporation Counsel in complex litigation, organize case files, manage deadlines, and draft legal documents. The role requires strong legal research, writing, and coordination across departments.

You will assist with depositions, discovery, and exhibits, ensuring timely filings and adherence to court rules, with a comprehensive benefits package and a competitive salary commensurate with experience.

Qualifications

• US work eligibility at time of application.
• Experience supporting attorneys in litigation and document drafting.
• Knowledge of legal procedures, rules, and filing requirements.

Responsibilities

• Coordinate depositions, subpoenas, discovery, and communications with courts and counsel.
• Conduct legal research and verify citations using legal databases.
• Prepare exhibits, witness lists, and materials for hearings and trials.
• Assist with drafting opinions, legal documents, ordinances, and legislative testimony.
• Ensure pleadings and documents are timely filed and compliant with rules.

Skills

Legal research

Document drafting

Case file management

Deadline management

Litigation support

Interviewing

Communication skills

Education

High school diploma

Tools

Lexis/Westlaw

Job description

Position Information

Got a sharp eye and a legal mind that thrives in a dynamic legal environment? Help defend the City and County of Honolulu by supporting attorneys in complex litigation.

The Department of the Corporation Counsel, Counseling and Drafting Division, is seeking an experienced Para-Legal Assistant III to assist Deputies Corporation Counsel in providing legal advice and opinions to the Mayor, the City Council, and all City agencies, and to defend the City in litigation, administrative hearings, and appeals. Help support your attorney by organizing case files, managing and calendaring deadlines, drafting and preparing legal documents, memoranda, and correspondence, and coordinating depositions, discovery, and exhibits. Be the one attorneys rely on to keep every matter organized, on schedule, and moving toward successful resolution.

What You Will Do

• Coordinate depositions, subpoenas, discovery, and communications with courts, government agencies, witnesses, and opposing counsel.
• Conduct legal research and verify legal citations using Lexis, Westlaw, and other legal research resources.
• Prepare exhibits, witness lists, and other materials for arbitration, administrative hearings, court hearings, and trials.
• Assist with drafting legal opinions and advice, legal documents, ordinances, rules, legislative testimony, and other legal documents.
• Ensure legal pleadings and documents are timely filed and comply with applicable statutes, court rules, and procedural requirements.
• Actual salary will be commensurate with applicable experience, pending approval.***

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/ .

Additional Job Information

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to e-mail notices;
• check your spam folders; and
• add [e-mail] and [e-mail] to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At the time of application, you must be a citizen, national, or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

Education Requirement

Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

Experience Requirement

One year of experience representative of work at the Para-Legal Assistant II level**.

• Experience representative of work at the Para-Legal Assistant II level includes experience involving the research, application, interpretation, or explanation of laws, rules and regulations, a thorough working knowledge of legal procedures and terminology, and the drafting, review, and processing of legal papers and documents in a law office. Representative experience involves matters and procedures related to discovery and litigation support such as analyzing legal decisions, opinions, rulings, memoranda, and other legal material; selecting, assembling, summarizing, and compiling substantive information on statutes and specific legal subjects; indexing, grouping, and classifying legal opinions rendered by the office; assisting in the preparation of discovery materials; preparing exhibit and witness lists; summarizing, indexing and organizing files, witness statements, and evidence; drafting or responding to discovery requests; and assisting in the preparation and organization of trial exhibits and witness folders.

Applicable Skills Needed

• Solid understanding of legal terminology, court forms, and civil and criminal legal procedures.
• Experience with legal research, discovery, fact investigation, and evidence review.
• Understanding of the rules of evidence and courtroom proceedings.
• Strong legal writing, document drafting, proofreading, and report preparation skills.
• Ability to analyze laws and apply legal principles to specific situations.
• Skilled in researching, compiling, and summarizing complex legal information.
• Experience preparing, processing, organizing, and maintaining legal records and case files.
• Effective interviewing, information-gathering, and problem-solving skills.
• Clear and professional written and verbal communication skills.
• Professional interpersonal skills for working independently and collaboratively with colleagues and the public.
• Commitment to maintaining confidentiality and handling sensitive information.

Examination Process

If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.